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Library Board Minutes Zachary Sweeney
MINUTES OF THE BOARD OF TRUSTEES
REDWOOD CITY PUBLIC LIBRARY
Zachary Sweeney
Trustees Present: K. Douglas, U. Ferguson, B. James, R. Madrigal, and Z. Sweeney
Staff Present: Interim Library Director M. Kramer, Division Manager S. Bauer, and Administrative Services L. Andrade
Other Staff Present: Librarian II R. Kutler and Librarian II C. Thorson
CALL TO ORDER
Trustee Douglas called the meeting to order at 7:04 pm in the Small Meeting Room of the Main Library.
PUBLIC COMMENTS
There were no public comments.
MINUTES MOTION
On motion by Trustee James, seconded by Trustee Ferguson, the Board unanimously approved the minutes of February 10, 2004.
WARRANTS MOTION
On motion by Trustee James, seconded by Trustee Sweeney, the Board unanimously approved the payment of warrants # 8220 to # 8269 and the payment of usual and necessary invoices through March 9th.
EXPENDITURES REPORTS
Interim Director Kramer reviewed the January expenditures report with the Board. She noted that the Library is has spent only 55% of its planned budget, somewhat below the expected expenditures, due to savings on casual staff and the closure of Schaberg Branch Library.
BUDGET UPDATE
Interim Director Kramer and Div. Mgr. Bauer presented a proposed Request Transfer of Appropriations within the 2003-2004 budget cycle to shift funds that have been saved in casual hours to operating supplies and expenses. On motion by Trustee Madrigal, seconded by Trustee Ferguson, the Board unanimously approved the requested transfer of appropriations.
UPDATE ON SCHABERG RENOVATION
Schaberg Branch Library closed on March 1, 2004 to begin the renovation process. Materials and items from Schaberg Library will be temporarily stored in two storage trailers located behind the main library on Pennsylvania Street. Construction is scheduled to begin in April 2004.
BOOK DISCARDS
Div. Mgr. Bauer explained the events surrounding the Redwood City Daily News article from February 26, 2004 about books being discarded at Schaberg Branch Library. During the discussion, Board members had questions about media coverage of this issue. The City's Public Communications Manager Malcolm Smith has been dealing with the media on this issue, and Board members were encouraged to contact him with any questions or concerns.
In light of recent events, Interim Director Kramer reviewed the materials selection (and deselection) policy with the Board. Interim Director Kramer proposed that the Board amend the materials selection policy. Following some discussion and modification of the proposed guidelines, the Board unanimously approved the changes to the materials selection policy.
PUBLIC SAFETY AT THE LIBRARY
Librarian II's Kutler and Thorson gave a presentation on staff concerns about public safety at the library to the Library Board. They noted that there continue to be a number of rules violations that require the intervention of library staff, and expressed their feeling that staff levels should be maintained at a level that will provide for adequate library supervision.
MATTERS OF BOARD INTEREST
Trustees Douglas, James, and Ferguson shared their experiences at the new Dr. Martin Luther King, Jr. Library in San Jose for a CALTAC workshop.
MONTHLY HIGHLIGHTS
Interim Director Kramer reviewed the monthly highlights for the month of February with the Board. There was also some discussion on Board term expirations.Interim Director Kramer reviewed the monthly highlights for the month of October with the Board.
ADJOURNMENT MOTION
There being no further business or announcement, the meeting was adjourned at 9:15 p.m. to April 13, 2004 at 7:00 pm in the Small Meeting Room of the Main Library.
Respectfully Submitted,
________________________
Zachary Sweeney, Secretary
MK: dw 04/07/04
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