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Library Board Minutes Zachary Sweeney

MINUTES OF THE BOARD OF TRUSTEES
REDWOOD CITY PUBLIC LIBRARY
Zachary Sweeney

Trustees Present: K. Douglas, U. Ferguson, B. James, R. Madrigal, and Z. Sweeney

Staff Present: Library Director D. Genesy and Administrative Services L. Andradee

Others Present: A possible future applicant for Library Board of Trustees

CALL TO ORDER
Trustee Douglas called the meeting to order at 7:03 pm in the Small Meeting Room of the Main Library.

PUBLIC COMMENTS
There were no public comments.

MINUTES MOTION
On motion by Trustee Madrigal, seconded by Trustee James, the Board unanimously approved the minutes of March 9, 2004.

WARRANTS MOTION
After noting that some Library staff periodically attends various Library-sponsored conferences and trainings, the Board requested that staff reports on these conferences and trainings be presented at the Board meetings soon thereafter. On motion by Trustee James, seconded by Trustee Sweeney, the Board unanimously approved the payment of warrants # 8270 to # 8341 and the payment of usual and necessary invoices through April 13th.

EXPENDITURES REPORTS
Director Genesy reviewed the February expenditures report with the Board. The Library is in its third quarter and is right on track at 63 percent expended on direct labor. A small amount of current savings from the current fiscal year's budget will be redirected to prepay the Library fiscal year 2004-2005 Peninsula Library System (PLS) fees. Casual labor was used regularly before the mid-year budget reductions, but now library managers use casual labor funds very conservatively. Director Genesy also noted that any funds that are unused at the end of this fiscal year 2003-2004 automatically revert back to the City's general fund.

UPDATE ON BUDGET
For the next fiscal year, Director Genesy explained that five vacant positions will not be filled and the casual on-call hours will be severely reduced. The City Manager's office has proposed providing money for staff training and half of the cost for a new library media specialist. The Redwood City School District has agreed to pay for the other half of the cost of the library media specialist.

Director Genesy also informed the Board that City Manager Everett has proposed giving the Library back some of the savings from the proposed redesign of the Schaberg Renovation. Savings from the renovation would allow the Library to purchase more self-check machines and remodel the lobby and Circulation area of the Main Library.

UPDATE ON REDWOOD SHORES BRANCH LIBRARY
Director Genesy and Trustee Douglas recently attended a meeting with the Redwood Shores Home Owners Neighborhood Association and Redwood Shores community; also in attendance were City Council members D. Howard and R. Foust as well as RCPL Foundation members, S. Cooperman and G. La Berge. The community expressed interest in assisting in the fund-raising process and possibly operating expenses for the new branch library. Meanwhile, some community members and the Library Board are sending letters of support for the acceptance of this grant to the City Council.

The proposed Redwood Shores Library Grant is scheduled to be presented to the City Council for approval on Monday, April 26, 2004. At this City Council meeting, Trustee Douglas will speak on behalf of the Library Board of Trustees

UPDATE ON SCHABERG BRANCH LIBRARY RENOVATION
Schaberg Branch Library closed on March 1, 2004 to begin the renovation process. Materials and items from Schaberg Library will be temporarily stored in two storage trailers located behind the main library on Pennsylvania Street. Construction is scheduled to begin in April 2004.

MATTERS OF BOARD INTEREST
The Board discussed the merits of attending Library Legislative Day on April 21, 2004 as an opportunity to network with the legislature and lobbyists. The Board also discussed who would be attending the Library Issues Breakfast on April 24, 2004. Trustees Douglas, James, Sweeney, and Ferguson as well as Director Genesy will attend this event.

MONTHLY HIGHLIGHTS
Director Genesy said that he is very pleased with his experience at the Redwood City Public Library so far. He is trying to meet with all Library staff and he recently had a positive meeting with members of the Service Employees' International Union (SEIU), Local 715.

UPCOMING EVENTS AND OTHER TOPICS OF DISCUSSION
Trustee Sweeney asked if the Redwood City Public Library Foundation's meetings could be added to their events calendar for the Board.

Director Genesy expressed interest in making a presentation to the Board on the Calabazas Library.

ADJOURNMENT MOTION
There being no further business or announcement, the meeting was adjourned at 8:23 p.m. to May 11, 2004 at 7:00 pm in the Small Meeting Room of the Main Library.

Respectfully Submitted,

Signature of Board Secretary Zachary Sweeney
________________________
Zachary Sweeney, Secretary


MK: dw 04/07/04

 




 

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