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Library Board Minutes Zachary Sweeney

MINUTES OF THE BOARD OF TRUSTEES
REDWOOD CITY PUBLIC LIBRARY
July 13, 2004

Trustees Present: K. Douglas, U. Ferguson, B. James, and Z. Sweeney

Trustees Absent: R. Madrigal

Staff Present: Library Division Manager M. Kramer and Administrative Services L. Andrade

CALL TO ORDER
Trustee Douglas called the meeting to order at 7:03 pm in the Small Meeting Room of the Main Library.

PUBLIC COMMENTS
There were no public comments.

MINUTES MOTION
On motion by Trustee James, seconded by Trustee Sweeney, the Board unanimously approved the minutes of June 9, 2004.

WARRANTS MOTION
On motion by Trustee James, seconded by Trustee Ferguson, the Board unanimously approved the payment of warrants # 8455 to # 8536 and the payment of usual and necessary invoices through July 13th.

ELECTION OF BOARD OFFICERS
On motion by Trustee Ferguson, seconded by Trustee James, the Board unanimously approved maintaining the positions of the current Board officers, with Trustee Douglas as President, Trustee James as Vice President and Trustee Sweeney as Secretary.

EXPENDITURES REPORTS
Division Manager Kramer reported that the Library has currently saved 7 percent of the estimated 2003-2004 expenditures, but we are waiting for the mid-July finance reports get final financial results for fiscal year 2003-2004.

WEEKEND HOLIDAY CLOSURE DATES
Division Manager Kramer reported that it has been difficult and expensive to staff the public service desks with our limited casual budget. Library managers have all begun working on Sundays to help alleviate part of the problem. Division Manager Kramer reported that Library Director Genesy recommended closing the Saturday and Sunday before the Thanksgiving Day holiday weekend. Division Manager Kramer also recommended closing the Library on every Sunday before a holiday. This would shut the library an additional seven days of the year. There were many questions and much discussion about these recommendations, and the Board decided to keep them on the agenda for their next meeting in August when the Library Director is present. More data concerning the use of the library on these days will also be presented.

ALL STAFF MORNING IN SERVICE IN DECEMBER
Division Manager Kramer reported that Library Director Genesy would like to hold a customer service training session at an all staff in service meeting in December. The Board unanimously approved this proposal.

LIBRARY DIRECTOR'S MONTHLY REPORT
Division Manager Kramer reviewed the June monthly report with the Board. There was discussion about staff recognition at the Project Read Barbeque, the Library's Dream Team and their accomplishments, the new self-check machines, and Jean Lepkowski's retirement.

MATTERS OF BOARD INTEREST
The Board discussed working with the Library Foundation. Library Foundation President Sandra Cooperman will attend the next Board meeting to discuss fundraising for Redwood Shores Library materials and the naming convention. Trustee Sweeney joined the Library Foundation as the Board's liaison.

EVENTS AND OTHER TOPICS OF DISCUSSION
Division Manager Kramer reviewed various news articles and events with the Board.

ADJOURNMENT MOTION
There being no further business or announcement, the meeting was adjourned at 8:15 p.m. to August 10, 2004 at 7:00 pm in the Small Meeting Room of the Main Library.

Respectfully Submitted,

Signature of Board Secretary Zachary Sweeney
________________________
Zachary Sweeney, Secretary

 




 

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