August 11, 2003 City Council Closed Session Agenda

NOTICE AND AGENDA
SPECIAL MEETING OF THE
COUNCIL OF REDWOOD CITY

CLOSED SESSION
CONFERENCE ROOM 2B
AUGUST 11, 2003
6:15 P.M.

• Regular Meeting Agenda
• Special Session Agenda
• Redevelopment Agency Agenda
• Closed Session Agenda (This Document)

CITY COUNCIL
REGULAR MEETING
AUGUST 11, 2003
7:00 P.M.

PLEASE TURN OFF ALL ELECTRONIC EQUIPMENT SUCH AS CELLULAR TELEPHONES AND PAGERS, SO AS TO NOT DISTURB THE PROCEEDINGS OF THE CITY COUNCIL MEETINGS.

*ATTENTION SPEAKERS: Please see footnotes following agenda items.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE - Jeff Ira, Vice Mayor

4. INVOCATION - Pastor Dennis Logie, Sequoia Christian Church

5. ORAL COMMUNICATIONS

This agenda category is limited to 15 minutes to be allocated as determined by the Mayor. If you wish to address the Council, please complete a speaker's card (next to agendas) and give it to Council Volunteer Art Balsamo (seated to the left of the Council). If your subject is not on the agenda, the Mayor will recognize you at this time; but the Brown Act (Open Meeting Law) does not allow action by Council Members at this time. If you wish to speak to a subject listed on the agenda, you will be recognized by the Mayor at the appropriate time your item of interest is being considered by Council.

6. CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. The Consent Calendar category is limited to 15 minutes of comment to be allocated as determined by the Mayor. If you wish to speak to items on the Consent Calendar, please complete a speaker's card and give to Council Volunteer Art Balsamo.

MOTION: waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items.

6.1 Section - Motions

A.	Approve the minutes of the Joint City Council and Redevelopment Agency Meeting of July 21, 2003, as submitted; Staff contact: Patricia Howe, City Clerk 780-7222 phowe@redwoodcity.org View Associated Packet Document for 6.1.A (pdf)
B.	Cooperative Agreement with the City of Belmont for the construction and financing of the Route 101/Ralston Avenue Interchange Improvements Project. Staff contact: Peter Vorametsanti, Senior Civil Engineer 780-7388 peterv@redwoodcity.org Recommendation: Approve and authorize the execution of a Cooperative Agreement with the City of Belmont for the financing and construction of the Route 101/Ralston Avenue/Marine Parkway Interchange Reconfiguration Project, and direct the City Manager to satisfy the responsibilities outlined in the agreement. View Associated Packet Document for 6.1.B (pdf)
C.	Amendment No. 1 to Consultant Agreement with Harris & Associates relating to the Ralston Avenue/Marine Parkway Interchange Improvement Project. Staff contact: Peter Vorametsanti, Senior Civil Engineer 780-7388 peterv@redwoodcity.org Recommendation: Approve Amendment No. 1 to the agreement with Harris & Associates for providing professional construction management services for the Ralston Avenue/Marine Parkway Interchange Improvement Project. View Associated Packet Document for 6.1.C (pdf)
D.	Consultant Agreement with Beals Sport for the Fair Oaks School Sports Field Improvement Project Staff contact: Peter Vorametsanti, Senior Civil Engineer 780-7388 peterv@redwoodcity.org Recommendation: Approve a consultant agreement with Beals Sport for providing professional design consulting services for the Fair Oaks School Sports Field Improvement Project, in an amount not to exceed $86,250. View Associated Packet Document for 6.1.D (pdf)
E.	Execution of Funding Agreements for Human Services Financial Assistance Program (HSFA) 2003/2004. Staff contact: Teri Chin, Human Services Manager 780-7510 tchin@redwoodcity.org Recommendation: Authorize the City Manager to execute the Human Services Financial Assistance Program agreements upon approval of the 2003/2004 fiscal year budget. View Associated Packet Document for 6.1.E (pdf)
F.	Agreement between Redwood City 2020 through its fiscal agent the City of Redwood City and the Redwood City School District for Redwood City Early Learning and Family Support Program and School Readiness Initiative Staff contact: Deanna La Croix, Executive Assistant 780-7303 dlacroix@redwoodcity.org Recommendation: Authorize the City Manager to execute the Agreement between Redwood City 2020, through its fiscal agent the City of Redwood City, and the Redwood City School District for Redwood City Early Learning and Family Support Program and School Readiness Initiative for fiscal year 2003/2004. View Associated Packet Document for 6.1.F (pdf)
G.	Agreement for Redwood City Family Centers for fiscal year 2003/2004 Staff contact: Deanna La Croix, Executive Assistant 780-7303 dlacroix@redwoodcity.org Recommendation: Authorize the City Manager to execute the Agreement between the County of San Mateo, the City of Redwood City, and the Redwood City Elementary School District for support of the Redwood City Family Centers for fiscal year 2003/2004. View Associated Packet Document for 6.1.G (pdf)
H.	Award of Contract – Route 101/Ralston Avenue Interchange Improvements Project Engineering File No. 803-02. Staff contact: Peter Vorametsanti, Senior Civil Engineer 780-7388 peterv@redwoodcity.org Recommendation: Approve the Contract Documents and award the contract for Route 101/Ralston Avenue Interchange Improvements Project, to the lowest responsible bidder, O.C. Jones & Sons, Inc. of Berkeley, California, for their low bid of $12,426,983.00. And authorize the City Manager to execute Change Orders in the cumulative total not to exceed 10% of the contract amount. View Associated Packet Document for 6.1.H (pdf)
I.	Amendment to Urban Planning and Urban Design Assistance Contract for Streetscape Design Work – JOINT WITH REDEVELOPMENT AGENCY ITEM 4.C Staff contact: Susan Moeller, Redevelopment Manager 780-7204 smoeller@redwoodcity.org Recommendation: Approve amendment to Contract for Urban Planning and Urban Design Assistance with Freedman, Tung & Bottomley to incorporate design of Theater Way and other areas of Streetscape adjacent to the Retail/Cinema Project and for continuing design review of downtown projects; an authorize appropriation of $100,000 from the Redevelopment Agency’s unappropriated fund balance. View Associated Packet Document for 6.1.I (pdf)
J.	Construction and Reimbursement Agreement for site clearing to begin Underground Public Parking Garage in the Downtown area – JOINT WITH REDEVELOPMENT AGENCY ITEM 4.E Staff contact: Pat Webb, Economic Development Coordinator 780-7293 patwebb@redwoodcity.org Recommendation: 1. Authorize the City Manager and the Redevelopment Manager to execute a Construction and Reimbursement Agreement (the Site Clearing Agreement) with BHV Innisfree Ventures I, LLC, developers of the Downtown Retail-Cinema project, for abatement and demolition of existing buildings and coordination of utility relocations. 2. Appropriate $1.22M for the above from the $20M loan from the City to the Agency which will be paid back to the City from the Redevelopment Agency’s bond as part of the Downtown Funding Plan. View Associated Packet Document for 6.1.J (pdf)

6.2 Section – Claims and Warrants

A.	Approve warrants dated through August 11, 2003 and usual and necessary payments through August 25, 2003; Staff contact: Brian Ponty, Director of Finance and Financial Planning 780-7072 bponty@redwoodcity.org

6.3 Section – Resolutions

RESOLUTION OF THE COUNCIL OF THE CITY OF REDWOOD CITY, SUBMITTING TO THE VOTERS CERTAIN CHARTER AMENDMENTS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2003

7. PUBLIC HEARING

8. STAFF REPORTS

CONVENE THE REDEVELOPMENT AGENCY MEETING

(SEE SEPARATE AGENDA)

RECONVENE THE REGULAR SESSION OF CITY COUNCIL

9. MATTERS OF COUNCIL INTEREST

10. ADJOURNMENT: MOTION TO ADJOURN UNTIL THE NEXT REGULAR CITY COUNCIL MEETING OF AUGUST 25, 2003;

*SPEAKERS, ATTENTION: Speaker's cards are on the rostrum. If you wish to speak, please complete the card and give it to Council Volunteer Art Balsamo (seated to the left of the Council Members). The Mayor will recognize you at the appropriate time when your item is under consideration by the Council. If your item is not on the agenda, the Mayor will recognize you during the Oral Communications portion of the Council meeting. Please keep your comments to 3 minutes to allow for others to speak.

ALTERNATE AGENDA FORMATS: In accordance with AB 3035, the City Council will provide materials in appropriate alternative formats, or disability-related accommodation. Please send a written request to Patricia S. Howe, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address phowe@redwoodcity.org, including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least seven calendar days before the meeting.

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