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October 13, 2008 City Council Agenda

JOINT CITY COUNCIL/
CIVIC CULTURAL COMMISSION
OCTOBER 13, 2008
7:00 P.M.

PLEASE TURN OFF ALL ELECTRONIC EQUIPMENT SUCH AS CELLULAR TELEPHONES AND PAGERS, SO AS TO NOT DISTURB THE PROCEEDINGS OF THE CITY COUNCIL/CIVIC CULTURAL COMMISSION MEETING.

*ATTENTION SPEAKERS: If you wish to address the City Council/Civic Cultural Commission, please complete a speaker’s card (next to agendas) and give it to the Deputy City Clerk (seated to the left of the Council). By submitting the speaker’s card, the Mayor will recognize you at the appropriate time. In order to afford all members of the public the opportunity to address the City Council/ Civic Cultural Commission, each speaker will be provided 3 minutes.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE – Jeff Ira, Council Member

4. INVOCATION –

5. SPECIAL ORDERS OF THE DAY

A.

Presentation: City Attorney Department – Stan Yamamoto, City Attorney.

6. ORAL COMMUNICATIONS AND CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the City Council/ Civic Cultural Commission and will be enacted by one motion and one vote. The Consent Calendar category is limited to 15 minutes of comment to be all as determined by the Mayor. If you wish to speak to items on the Consent Calendar, please complete a speaker's card and give it to the Deputy City Clerk.

MOTION: waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items.

6.1 Section - Motions

A.

Approve the Joint City Council and Redevelopment Agency Board meeting minutes of April 28, 2008 as submitted.

Staff contact: Silvia Vonderlinden, City Clerk 780-7222 svonderlinden@redwoodcity.org

PDF View Associated Packet Document (pdf)

B.

Call for Bids for Lease of Communication Site at 1000 Radio Road.

Staff contact: Rajesh Sewak, Revenue Services Manager 780-7213 rsewak@redwoodcity.org

Recommendation:
Approve the bid documents and authorize a call for bids for the lease of a communications site on City-owned property at 1000 Radio Road.

PDF View Associated Packet Document (pdf)

C.

Execution of Funding Agreements for Human Services Financial Assistance Program (HSFA) 2008/2009.

Staff contact: Teri Chin, Director of the Fair Oaks Community Center/Human Services Manager 780-7510 tchin@redwoodcity.org

Recommendation:
Authorize the City Manager to execute the Human Services Financial Assistance Program agreements in the amounts specified in the 2008/2009 fiscal year approved budget.

PDF View Associated Packet Document (pdf)

D.

Amendment No. 2 to the Professional Services Agreement with Anderson Brule Architects, Inc. for design of the Redwood Shores Branch Library Project.

Staff contact: Brian Lee, P.E., Senior Civil Engineer 780-1391 blee@redwoodcity.org

Recommendation:
Approve, by motion, Amendment No. 2 to the Professional Services Agreement with Anderson Brule Architects, Inc. (“ABA”) for design of the Redwood Shores Branch Library Project not to exceed $21,805.00.

PDF View Associated Packet Document (pdf)

6.2 Section - Resolutions

A.

Resolution amending the City of Redwood City’s Classification Plan.

Staff contact: Robert Bell, Assistant City Manager and Human Resources Director 780-7287 bbell@redwoodcity.org

Recommendation:
1. Approve by resolution the adoption of the new classifications of Library Information Technology Technician and Library Information Technology Coordinator.
2. Approve by resolution revisions to the Utilities Specialist and Water Control Specialist job descriptions.

RESOLUTION APPROVING NEW JOB CLASSIFICATIONS FOR THE POSITIONS OF LIBRARY INFORMATION TECHNOLOGY TECHNICIAN AND LIBRARY INFORMATION TECHNOLOGY COORDINATOR AND APPROVE REVISIONS TO THE UTILITIES SPECIALIST AND WATER CONTROL SPECIALIST JOB CLASSIFICATIONS

PDF View Associated Packet Document (pdf)

B.

Resolution amending the salary ranges for positions in Executive Management.

Staff contact: Robert Bell, Assistant City Manager and Human Resources Director 780-7287 bbell@redwoodcity.org

Recommendation:
Approve by resolution changes to the salary range for classifications in the Executive Management Group.

A RESOLUTION AMENDING THE SALARY RANGES FOR POSITIONS IN EXECUTIVE MANAGEMENT

PDF View Associated Packet Document (pdf)

C.

Administrative change with the California Public Employees Retirement System (CalPERS) for Pre-Tax Payroll Deductions.

Staff contact: Carolyn McLaurin, Senior Management Analyst 780-7289 cmclaurin@redwoodcity.org

Recommendation:
Approve a Resolution designating all Miscellaneous and all Safety Coverage groups eligible for service credit purposes, to continue to allow the City to participate in the CalPERS Pre-Tax (tax-deferred) Payroll Deduction Plan.

EMPLOYER PICKUP RESOLUTION PRE-TAX PAYROLL DEDUCTION PLAN FOR SERVICE CREDIT PURCHASES (CONTRIBUTION CODE 14)

PDF View Associated Packet Document (pdf)

6.3 Section –Claims and Warrants

A.

Approve warrants dated through October 13, 2008 and usual and necessary payments through October 27, 2008.

Staff contact: Brian Ponty, Director of Finance and Financial Planning 780-7048 bponty@redwoodcity.org

************************************************

7. STAFF REPORTS -

A.

New General Plan Monthly Status Report.

Staff Contact: Tom Passanisi, Principal Planner, 780-7237 tpassanisi@redwoodcity.org.

Recommendation:
Review document. No action required.

PDF View Associated Packet Document (pdf)

B.

JOINT STUDY SESSION- City Council/Civic Cultural Commission.

This is an information-sharing discussion between the City Council and the Civic Cultural Commission. No action required.

The goals of both the City Council and the Civic Cultural Commission (CCC) for the joint study session are:
1. To share historical public art information (Redwood City and other cities);
2. Identify how public art relates to and/or supports City Council priorities;
3. Share the CCC public art goals and process;
4. Determine what support, both financial and community is available for public art;
5. Discuss the City Council’s interests and desires as it relates to public art and identify next steps.

B.1 Presentation by the Civic Cultural Commission and staff.

Staff Contract: Chris Beth, Superintendent, 780-7253 cbeth@redwoodcity.org

(Break for reconvening in Joint Study Session with the Civic Cultural Commission Members)

B.2 Public Comment.
B.3 Discussion between City Council and the Civic Cultural Commission Regarding Public Art.

(Break and Regular City Council Meeting resumes)

PDF View Associated Packet Document (pdf)

C.

Appointment to one unexpired seat on the Housing and Human Concerns Committee.

Recommendation:
Staff recommends that Council make one appointment to an unexpired seat to the Housing and Human Concerns Committee (HHCC). The seat will expire on May 31, 2012.

Housing and Human Concerns Committee
Please vote for one four-year unexpired term seat, expiring on May 31, 2012.

1. Katrina Archibald
2. Marianne Hoxie
3. Jaclyn Kordell
4. Lesa Marie O’Mara
5. Craig Robinson
6. Karen Routt
7. Dan Smith

PDF View Associated Packet Document (pdf)

8. PUBLIC HEARING

A.

Energy Service Contract with RC Construct ion to Retrofit Light Fixtures in 16 City
Owned Facilities.

Staff contact: Gary Hover, Superintendent, Parks, Recreation, and Community Services 780-7246 ghover@redwoodcity.org

1) Staff Report;

2) Open public hearing;

3) Hear public comment;

4) Close public hearing;

5) Council discussion;

Recommendation:
1. Conduct a Public Hearing pursuant to Government Code Sections 4217.11 through 4217.17.
2. By Resolution, approve an amendment to the Fiscal Year 2008-09 Capital Improvement Program to add an “Energy Lighting Retrofit” project, appropriating funding from the unbudgeted fund balance of the Capital Improvement Projects into the Capital Project Funds in the amount of $250,000.00.

RESOLUTION AMENDING THE 2008-09 CAPITAL IMPROVEMENT PROGRAM BUDGET TO CREATE AND FUND A $250,000 ENERGY LIGHTING RETROFIT PROJECT AND APPROVE AN ENERGY SERVICE CONTRACT WITH RC CONSTRUCTION

3. Authorize the execution of an energy services contract with RC Construction to retrofit light fixtures in sixteen City owned facilities for $201,712 and authorize the City Manager to increase the contract amount, if necessary, up to 15% of the amount awarded.

PDF View Associated Packet Document (pdf)

9. MATTERS OF COUNCIL INTEREST

A.

Legislation (information only) - This sub-section involves possible discussion of City Position on Proposed Legislation described in the League of California Cities Priority Focus Bulletin No. 35-2008, 36-2008, 37-2008, and 38-2008. Council may direct staff to act on positions taken by Council. (Copies of League of California Cities Priority Focus available in City Clerk’s Department).

PDF View Associated Packet Document (pdf)

B.

Ongoing Matters:

1. Update on Elwood Street/Sequoia High Union School District

2. Federal Emergency Management Agency (FEMA) – Redwood Shores Levees.

3. San Mateo County Jail Site.

 

C.

Council Reports on Committee Meetings Attended.

1. Council Member Aguirre
2. Council Member Bain
3. Council Member Hartnett
4. Council Member Ira
5. Council Member Pierce
6. Vice Mayor Howard
7. Mayor Foust

 

D.

City Council Member Report of Conference/Meeting Attendance

PDF View Associated Packet Document (pdf)

10. ADJOURNMENT: TO THE NEXT REGULAR CITY COUNCIL MEETING OF OCTOBER 27, 2008.

In accordance with SB 343, City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road, Redwood City, CA 94063.

ALTERNATE AGENDA FORMATS: In accordance with AB 3035, the City Council will provide materials in appropriate alternative formats, or disability-related accommodation. Please send a written request to Silvia Vonderlinden, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address svonderlinden@redwoodcity.org including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least seven calendar days before the meeting.


 

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