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August 24, 2009
City Council Agenda
REGULAR CITY COUNCIL
MEETING
August 24, 2009
7:00 P.M.
PLEASE TURN OFF ALL ELECTRONIC EQUIPMENT SUCH AS CELLULAR TELEPHONES AND PAGERS, SO AS TO NOT DISTURB THE PROCEEDINGS OF THE CITY COUNCIL MEETING.
*ATTENTION SPEAKERS: If you wish to address the City Council, please complete a speaker’s card (next to agendas) and give it to the Deputy City Clerk (seated to the left of the Council). By submitting the speaker’s card, the Mayor will recognize you at the appropriate time. In order to afford all members of the public the opportunity to address the City Council, each speaker will be provided 3 minutes.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE – Barbara Pierce, Council Member
4. INVOCATION – Dr. Farhad Kazazi, The Bahá'ís of Redwood City
5. SPECIAL ORDERS OF THE DAY
| A. |
Presentation: Ceremonial Swearing-In of Newly Appointed Commission and Committee Members
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| B. |
Proclamation: Bangkok Bay Thai Cuisine’s “Sweet 16” - 16th Anniversary
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| C. |
Presentation: Recognition of Redwood City Library:
1. Commendation from the San Mateo County Board of Supervisors – Kathy Endaya, Project Read Director
2. Recognitions for Redwood Shores Branch Library - Brian Lee, Acting Supervisory Civil Engineer and Liz Meeks, Library Manager
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6. ORAL COMMUNICATIONS AND CONSENT CALENDAR
Items on the Consent Calendar are considered to be routine by the City Council, and will be enacted by one motion and one vote. The Consent Calendar category is limited to 15 minutes of comment to be all as determined by the Mayor. If you wish to speak to items on the Consent Calendar, please complete a speaker's card and give it to the Deputy City Clerk.
MOTION: Waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items.
6.1 Section - Motions
| A. |
Approve the Joint City Council/ Redevelopment Agency Board meeting minutes of August 3, 2009 as submitted.
Staff contact: Silvia Vonderlinden, City Clerk 780-7222 svonderlinden@redwoodcity.org
 View Associated
Packet Document (pdf)
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| B. |
Waive the fee charged for three on-street parking spaces on Bradford Street, currently used by the San Mateo County Sheriff’s Office.
Staff contact: Rajesh Sewak, Senior Accountant 780-7213 rsewak@redwoodcity.org
Recommendation:
Approve by motion Amendment No. 2 to the Cooperative Agreement between Redwood City and the County of San Mateo (SMC) to waive the fee charged for three (3) on-street parking stalls currently used by the San Mateo County Sheriff’s Office, located on Bradford Street at the entrance to the Brendan P. Maguire Correctional Facility.
View Associated
Packet Document (pdf)
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| C. |
Award of Contract – Middlefield Road In-Roadway Warning Light System Project.
Staff contact: Peter Delgado, Associate Civil Engineer 780-7373 pdelgado@redwoodcity.org
Recommendation:
Approve, by motion, the contract documents and award the contract for the Middlefield Road In-Roadway Warning Light System Project to Republic ITS Inc. of Fremont for their responsive and responsible low bid of $118,875.00 and authorize the City Manager to increase the contract amount up to 10% if necessary.
View Associated
Packet Document (pdf)
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| D. |
West Bay Information Sharing System – Police Agencies.
Staff contact: Steve Blanc, Police Administrative Sergeant 780-7143 sblanc@redwoodcity.org
Recommendation:
By motion, authorize the execution of the Memorandum of Understanding between the City of Redwood City and the West Bay Information Sharing System (WBISS) West Bay Region Node.
View Associated
Packet Document (pdf)
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| E. |
Amendment Number 1 to Agreement with Bottomley and Associates for Urban Design and Planning Consultant Services.
Staff contact: Maureen Riordan, Senior Planner 780-7236 mriordan@redwoodcity.org
Recommendation:
Approve Amendment Number 1 to Agreement with Bottomley and Associates to continue the preparation of the Stanford Precise Plan.
View Associated
Packet Document (pdf)
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| F. |
Asphalt Materials Purchase for Roadway Maintenance Activities.
Staff contact: Mike Gibbons, Public Works Superintendent 780-7493 mgibbons@redwoodcity.org
Recommendation:
By motion, approve Amendment Number One to the 2008-2009 Asphalt Concrete Materials Purchase Agreement in the amount of $250,000 with Graniterock, Inc. and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded.
View Associated
Packet Document (pdf)
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| G. |
Response to Grand Jury Report on Upward Trajectory of Employee Costs.
Contact: Jeff Ira, Council Member, Chair Personnel Subcommittee 780-7553 jira@redwoodcity.org
Recommendation:
By motion, authorize the Chair of the Personnel Committee to execute the letter responding to the Grand Jury Report on the Upward Trajectory of Employee Costs.
View Associated
Packet Document (pdf)
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6.2 Section – Resolutions
| A. |
Award of Contract – Main Library Tenant Improvements and HVAC Replacement Project.
Staff contact: Brian Lee, P.E., Acting Supervising Engineer 780-1391 blee@redwoodcity.org
Recommendation:
1. Approve, by motion, the contract documents for the Main Library Tenant Improvements and HVAC Replacement Project and award the contract to Rodan Builders, Inc. of Burlingame for their responsive and responsible low base bid of $635,000.00, and authorize the City Manager to increase the contract amount up to 10% if necessary.
2. Approve, by resolution, amendment to the current budget to reallocate $285,000.00 from Capital Projects Fund – Contingency to Capital Projects Fund – Main Library 2006 Renovation to provide the additional funding required for this project.
RESOLUTION AMENDING THE REDWOOD CITY BUDGET FOR FISCAL YEAR 2009-2010 BY TRANSFERRING $285,000 FROM THE “CAPITAL PROJECTS FUND – CONTINGENCY” ACCOUNT INTO THE “CAPITAL PROJECTS FUND MAIN LIBRARY 2006 RENOVATION” ACCOUNT AND AUTHORIZING THE USE OF THE CAPITAL PROJECTS FUND – MAIN LIBRARY 2006 RENOVATION ACCOUNT FOR THE COMPLETION OF THE MAIN LIBRARY TENANT IMPROVEMENTS AND HVAC REPLACEMENT PROJECT
View Associated
Packet Document (pdf)
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| B. |
Award of Contract – Willow Street Improvement Project.
Staff contact: M. Saber Sarwary, P.E., Acting Supervising Civil Engineer 780-7370 ssarwary@redwoodcity.org
Recommendation:
1. Approve, by motion, the contract documents and award the contract for Willow Street Improvement Project to the lowest responsible bidder, Joseph J. Albanese, Inc. of Santa Clara for their responsive and responsible low bid of $223,305.50 and authorize the City Manager to increase the contract amount up to 10% if necessary.
2. Approve, by resolution, a budget amendment to make $100,000.00 contributed by Costco Wholesale Corporation available for expenditure as intended on the Willow Street Improvement Project.
RESOLUTION AMENDING THE REDWOOD CITY BUDGET FOR FISCAL YEAR 2009-2010 BY TRANSFERRING $100,000 FROM THE “SPECIAL GAS TAX STREET IMPROVEMENT FUND” ACCOUNT INTO THE “CAPITAL PROJECTS FUND – WILLOW STREET IMPROVEMENTS” ACCOUNT
View Associated
Packet Document (pdf)
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| C. |
Information and Referral Program Funding Agreement with County Manager’s Office and Budget Adjustment for Fiscal Year 2009-2010.
Staff contact: Teri Chin, Human Services Manager 780-7510 tchin@redwoodcity.org
Recommendation:
1. Approve by motion and authorize the City Manager to execute the Funding Agreement with County of San Mateo County Manager’s Office for Information and Referral Services at the Fair Oaks Community Center.
2. Amend by resolution the Budget for Fiscal Year 2009-2010 to appropriate anticipated grant revenue from County of San Mateo County Manager’s Office.
RESOLUTION ESTABLISHING AN APPROPRIATION REPRESENTING ANTICIPATED GRANT REVENUE FROM COUNTY OF SAN MATEO COUNTY MANAGER’S OFFICE AND ADDING ANTICIPATED GRANT REVENUE INTO GENERAL FUND BUDGET FOR APPROPRIATION
View Associated
Packet Document (pdf)
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| D. |
Foundation Grant Budget Adjustment for Fiscal Year 2009-2010.
Staff contact: Teri Chin, Human Services Manager 780-7510 tchin@redwoodcity.org
Recommendation:
Amend by resolution the Budget for Fiscal Year 2009-2010 to appropriate grant revenue from a private foundation for the Fair Oaks Community Center Information and Referral Program.
RESOLUTION ESTABLISHING AN APPROPRIATION REPRESENTING ANTICIPATED GRANT REVENUE FROM THE GROVE FOUNDATION AND ADDING ANTICIPATED GRANT REVENUE INTO GENERAL FUND BUDGET FOR APPROPRIATION
View Associated
Packet Document (pdf)
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| E. |
Service League Hope House Site Acquisition for Transitional Housing
Staff contact: Debbie Jones-Thomas, Housing Coordinator 780-1295 djones-thomas@redwoodcity.org
Recommendation:
Approve Resolution authorizing Funding Agreement with Service League of San Mateo County for acquisition of 2820 Huntington Avenue (Hope House VI) for transitional housing.
RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT IN CONNECTION WITH THE ACQUISITION OF PROPERTY LOCATED AT 2820 HUNTINGTON AVENUE FOR TRANSITIONAL HOUSING
View Associated
Packet Document (pdf)
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6.3 Section – Ordinance (First Reading/Introduction)
| A. |
Ordinance amending Section 14.1, 14.10, and 14.17 of the Redwood City Municipal Code.
Staff contact: Steve Blanc, Police Department Sergeant 780-7143 sblanc@redwoodcity.org
Recommendation:
Introduce an ordinance amending Section 14.1, 14.10, and 14.17 of the Redwood City Municipal Code to deter the theft of recyclable materials from curbside bins.
AN ORDINANCE OF THE CITY COUNCIL OF REDWOOD CITY AMENDING SECTION, 14.1, SECTION 14.10, and SECTION 14.17 OF THE REDWOOD CITY MUNICIPAL CODE
View Associated
Packet Document (pdf)
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6.4 Section – Claims and Warrants
| A. |
Approve warrants dated through August 24, 2009 and usual and necessary payments through September 14, 2009.
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org
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7. STAFF REPORTS
| A. |
Response to Grand Jury Report - South Bayside Waste Management Authority.
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org
Recommendation:
1. Approve the recommended responses to the Grand Jury Report.
2. Authorize the Mayor to send these responses to the Presiding Judge of the Civil Grand Jury.
View Associated
Packet Document (pdf)
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| B. |
Operations Agreement with South Bay Recycling, LLC, for operations of the Shoreway Recycling and Disposal Center.
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org
Recommendation:
Adopt by resolution, approval of the Operations Agreement between the South Bayside Waste Management Authority and South Bay Recycling, LLC, for the Shoreway Recycling and Disposal Center in San Carlos.
RESOLUTION OF THE CITY OF REDWOOD CITY APPROVING THE AGREEMENT FOR THE OPERATION OF THE SHOREWAY RECYCLING AND DISPOSAL CENTER
View Associated
Packet Document (pdf)
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| C. |
Franchise Agreement for Collection Services of Recyclable Materials, Organic Materials, and Solid Waste with Recology San Mateo County (formerly Norcal Waste Systems of San Mateo County).
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org
Recommendation:
Adopt by resolution authorization for the City Manager to execute a Franchise Agreement for Collection Services of Recyclable Materials, Organic Materials and Solid Waste with Recology San Mateo County (Recology) formerly Norcal Waste Systems of San Mateo County.
RESOLUTION OF THE CITY OF REDWOOD CITY APPROVING A FRANCHISE AGREEMENT FOR COLLECTION SERVICES OF RECYCLABLE MATERIALS, ORGANIC MATERIALS AND SOLID WASTE WITH RECOLOGY SAN MATEO COUNTY
View Associated
Packet Document (pdf)
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| D. |
New General Plan – City Council Direction.
Staff Contact: Tom Passanisi, AICP, Principal Planner, 780-7237 tpassanisi@redwoodcity.org
Recommendation:
Review and obtain consensus with respect to City Council comments on the Draft New General Plan.
View Associated
Packet Document (pdf)
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8. MATTERS OF COUNCIL INTEREST
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Legislation (information only) - This sub-section involves possible discussion of City Position on Proposed Legislation described in the League of California Cities City Advocate Weekly Issue No. 30-2009 and 31-2009. Council may direct staff to act on positions taken by Council. (Copies of League of California Cities City Advocate Weekly available in the City Clerk’s Department).
View Associated
Packet Document (pdf)
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9. ADJOURNMENT: TO THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 14, 2009.
In accordance with SB 343, City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road, Redwood City, CA 94063.
ALTERNATE AGENDA FORMATS: In accordance with AB 3035, the City Council will provide materials in appropriate alternative formats, or disability-related accommodation. Please send a written request to Silvia Vonderlinden, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address svonderlinden@redwoodcity.org including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least seven calendar days before the meeting.-
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