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September 14, 2009
City Council Agenda
JOINT CITY COUNCIL/
REDEVELOPMENT AGENCY BOARD MEETING
September 14, 2009
7:00 P.M.
PLEASE TURN OFF ALL ELECTRONIC EQUIPMENT SUCH AS CELLULAR TELEPHONES AND PAGERS, SO AS TO NOT DISTURB THE PROCEEDINGS OF THE CITY COUNCIL/REDEVELOPMENT AGENCY BOARD MEETING.
*ATTENTION SPEAKERS: If you wish to address the City Council/Redevelopment Agency Board, please complete a speaker’s card (next to agendas) and give it to the Council Assistant (seated to the left of the Council/Board). By submitting the speaker’s card, the Mayor/Chair will recognize you at the appropriate time. In order to afford all members of the public the opportunity to address the City Council/Redevelopment Agency Board, each speaker will be provided 3 minutes.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE – Diane Howard, Vice Mayor
4. INVOCATION – Chaplain Dennis Logie, Redwood City Police Department
5. SPECIAL ORDERS OF THE DAY
| A. |
Proclamation: Green Light Jerky Company - Matthew and Denise Klapper
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| B. |
Proclamation: Fall Prevention Awareness Week, September 20-26, 2009 - Susan Feledy, member Fall Prevention Task Force
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6. ORAL COMMUNICATIONS AND CONSENT CALENDAR
Items on the Consent Calendar are considered to be routine by the City Council/Redevelopment Agency Board, and will be enacted by one motion and one vote. The Consent Calendar category is limited to 15 minutes of comment to be all as determined by the Mayor/Chair. If you wish to speak to items on the Consent Calendar, please complete a speaker's card and give it to the Council Assistant.
MOTION: Waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items.
6.1 Section - Motions
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Approve the Regular City Council meeting minutes of August 10, 2009 as submitted.
Staff contact: Silvia Vonderlinden, City Clerk 780-7222 svonderlinden@redwoodcity.org
 View Associated
Packet Document (pdf)
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| B. |
Amendment No. 4 to the 2005-2006 Comprehensive Street Tree Maintenance Agreement with The Professional Tree Care Company, Inc.
Staff contact: Mike Gibbons, Public Works Superintendent 780-7493 mgibbons@redwoodcity.org
Recommendation:
Approve by motion, Amendment No. 4 to the 2005-2006 Comprehensive Street Tree Maintenance Agreement with The Professional Tree Care Company, Inc. in the amount of $230,333, and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded.
View Associated
Packet Document (pdf)
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| C. |
Revocable Permit between the City of Redwood City and the Children’s Creative Learning Center, Inc. (CCLC), Amendment #3.
Staff contact: Christopher Beth, Parks, Recreation and Community Services Superintendent 780-7253 cbeth@redwoodcity.org
Recommendation:
Approve by motion and authorize the City Manager to execute Amendment #3 to the Revocable Permit dated August 17, 1998 for lease of property to provide childcare services at the Sandpiper Community Center.
View Associated
Packet Document (pdf)
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| D. |
Keyser Marston Associates Consultant Services Agreement Amendment No. 4 – City Council/Redevelopment Agency Board.
Staff contact: Pat Webb, Housing and Economic Development Manager 780-7293 patwebb@redwoodcity.org
Recommendation:
Approve, by motion, Amendment No. 4 to the Agreement with Keyser Marston Associates (KMA) for professional consulting services to assist the Redevelopment Agency (Agency) in planning, financial analysis and negotiations for various projects in the redevelopment area with an additional authorization not to exceed $60,000.
View Associated
Packet Document (pdf)
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| E. |
Amendment No. 2 to the Professional Services Agreement with Moffat & Nichol for engineering and design services related to the maintenance dredging of the Redwood Shores Lagoon.
Staff contact: Brian Lee, P.E., Acting Supervising Engineer 780-1391 blee@redwoodcity.org
Recommendation:
Approve, by motion, Amendment No. 2 to the Professional Services Agreement with Moffat & Nichol for design and engineering services for the Redwood Shores Lagoon System Dredging project in the amount of $21,545.00 and authorize the City Manager to increase the amendment amount up to 10% if necessary.
View Associated
Packet Document (pdf)
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| F. |
Public Allies San Francisco/Silicon Valley Agreement for AmeriCorps Positions at Fair Oaks Community Center.
Staff contact: Teri Chin, Human Services Manager 780-7510 tchin@redwoodcity.org
Recommendation:
Approve and authorize the City Manager to sign the Public Allies San Francisco/Silicon Valley Agreement 2009-2010 for AmeriCorps Service Positions at Fair Oaks Community Center and the Public Allies San Francisco/Silicon Valley Memorandum of Understanding 2009-2010.
View Associated
Packet Document (pdf)
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| G. |
Memorandum of Understanding between the City of San Carlos and the City of Redwood City for improvements to the San Carlos Levee.
Staff contact: Grace Le, P.E., Senior Civil Engineer 780-7258 gle@redwoodcity.org
Recommendation:
Approve by motion, the Memorandum of Understanding between the City of San Carlos and the City of Redwood City for improvements to the San Carlos Levee and authorize the City Manager to execute the same.
View Associated
Packet Document (pdf)
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| H. |
Professional services agreement for initial review and analysis of the “Saltworks 50/50 Balanced Plan” entitlement application dated May, 2009.
Staff Contact: Peter Ingram, City Manager 780-7300 pingram@redwoodcity.org
Recommendation:
By motion:
1. Approve the professional services agreement with Hart Howerton, Ltd. for initial review and analysis of the “Saltworks 50/50 Balanced Plan” entitlement application in an amount not to exceed $334,264.00, and authorize the City Manager to execute the agreement.
2. Authorize the City Manager to amend the scope of the professional services agreement with Hart Howerton, Ltd. as necessary, including the addition, reduction, or elimination of sub-consultants and/or their specific scope of work, up to a not-to-exceed amount of $450,000.00.
3. Direct the City Manager to return to the Council within six weeks with a reimbursement agreement between the City of Redwood City and the applicant, Redwood City Industrial Saltworks, LLC., to fully cover all costs associated with the Hart Howerton professional services agreement.
View Associated
Packet Document (pdf)
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6.2 Section – Final Acceptance
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Final Acceptance of 2005-2006 Cost Shared Sidewalk Repair Project, Amendment No. 2, JJR Construction, Inc., San Mateo.
Staff contact: Mike Gibbons, Public Works Superintendent 780-7493 mgibbons@redwoodcity.org
Recommendation:
Accept by motion the completed improvements constructed during the period of time covered under Amendment No. 2 to the 2005-2006 Cost Shared Sidewalk Repair Project, from JJR Construction, Inc., San Mateo, CA and release retention in the amount of $58,229.43 withheld during this period’s course of construction in accordance with City procedure.
View Associated
Packet Document (pdf)
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6.3 Section – Resolutions
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Award of Contract – El Camino Real “Grand Boulevard” Streetscaping Project (Broadway to Brewster Avenue).
Staff contact: M. Saber Sarwary, P.E., Acting Supervising Civil Engineer 780-7370 ssarwary@redwoodcity.org
Recommendation:
1. Approve, by motion, the contract documents and award the contract for the El Camino Real “Grand Boulevard” Streetscaping Project to Redgwick Construction Company of San Jose for their responsive and responsible low base bid of $1,413,582.80, and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded.
2. Authorize, by resolution, amendment to the city’s Capital Projects Fund budget to reflect recent award of American Recovery and Reinvestment Act (ARRA) grant funding of $213,000.00 in addition to the previously awarded and allocated amount of $310,000.00 for this project and create the appropriation.
RESOLUTION AMENDING THE FISCAL YEAR 2009-2010 CAPITAL PROJECTS FUND BUDGET TO ADD AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA) GRANT FUNDING FOR THE EL CAMINO REAL GRAND BOULEVARD PROJECT
3. Authorize, by resolution, amendment of the city’s Capital Projects Fund budget to reflect award of California Mitigation and Air Quality Improvement Program (CMAQ) grant funding of $639,000.00 for this project and create the appropriation.
RESOLUTION AMENDING THE FISCALYEAR 2009-2010 CAPITAL PROJECTS FUND BUDGET TO ADD CALIFORNIA MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (CMAQ) GRANT FUNDING FOR THE EL CAMINO REAL GRAND BOULEVARD PROJECT
View Associated
Packet Document (pdf)
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| B. |
Federal Trade Commission’s Red Flag Rules.
Staff contact: Rajesh Sewak, Senior Accountant 780-7213 rsewak@redwoodcity.org
Recommendation:
Approve by resolution a policy to implement the Red Flag Rules (Rules), a recently required mandate to assist in the prevention of identity theft.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDWOOD CITY APPROVING AN IDENTITY THEFT PREVENTION PROGRAM PURSUANT TO FEDERAL RED FLAG RULES
View Associated
Packet Document (pdf)
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| C. |
Levy of Benefit Assessments for Fiscal Year 2009/2010 for the Seaport Centre Maintenance District, Seaport Boulevard Landscape Maintenance District, and the Redwood Shores Landscape Maintenance District 1995-1.
Staff contact: Grace Le, P.E., Senior Civil Engineer 780-7258 gle@redwoodcity.org
Recommendation:
Adopt three (3) separate resolutions to:
1. Order the Levy of Benefit Assessments for FY 2009/2010 for the Seaport Centre Maintenance District in the amount of $187,000.00;
RESOLUTION OF THE COUNCIL OF THE CITY OF REDWOOD CITY, REQUESTING AND AUTHORIZING THE COUNTY CONTROLLER TO LEVY THE BENEFIT ASSESSMENTS FOR FY 2009-2010 FOR THE SEAPORT CENTRE MAINTENANCE DISTRICT AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH ASSESSMENTS
2. Order the Levy of Benefit Assessments for FY 2009/2010 for the Seaport Boulevard Landscape Maintenance District in the amount of $212,500.00, and
RESOLUTION OF THE COUNCIL OF THE CITY OF REDWOOD CITY, REQUESTING AND AUTHORIZING THE COUNTY CONTROLLER TO LEVY THE BENEFIT ASSESSMENTS FOR FY 2009-2010 FOR THE SEAPORT BOULEVARD LANDSCAPE MAINTENANCE DISTRICT AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH ASSESSMENTS
3. Order the Levy of Benefit Assessments for FY 2009/2010 for the Redwood Shores Landscape Maintenance District 1995-1 in the amount of $196,830.72.
RESOLUTION OF THE COUNCIL OF THE CITY OF REDWOOD CITY, REQUESTING AND AUTHORIZING THE COUNTY CONTROLLER TO LEVY THE BENEFIT ASSESSMENTS FOR FY 2009-2010 FOR THE REDWOOD SHORES LANDSCAPE MAINTENANCE DISTRICT NO. 1995-1 AND AUTHORIZING THE COUNTY TAX COLLECTOR TO COLLECT SUCH ASSESSMENTS
View Associated
Packet Document (pdf)
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6.4 Section – Ordinance (Second Reading/Adoption)
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AN ORDINANCE OF THE CITY COUNCIL OF REDWOOD CITY AMENDING SECTION, 14.1, SECTION 14.10, and SECTION 14.17 OF THE REDWOOD CITY MUNICIPAL CODE (to deter the theft of recyclable materials from curbside bins) (First Reading/Introduction August 24, 2009; published on September 2, 2009)
View Associated
Packet Document (pdf)
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6.5 Section – Claims and Warrants
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Approve warrants dated through September 14, 2009 and usual and necessary payments through September 21, 2009.
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org
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7. PUBLIC HEARING
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(1) Enter into a Customer Work Order Agreement with Ecology Action, who represents this Program; (2) waive the public bidding process pursuant to California Government Code Section 4217.10 et. seq., and (3) enter into an Agreement with Energy Services contract with the firm A Bright Idea (ABI) of Union City to replace lighting fixtures in the Jefferson Avenue Underground Parking Garage.
Staff contact: Brian Lee, Supervising Civil Engineer 780-7391 blee@redwoodcity.org
1) Staff Report;
2) Open public hearing;
3) Hear public comment;
4) Close public hearing;
5) Council discussion;
Recommendation:
(1) Approve the Customer Work Order Agreement with Ecology Action;
(2) Conduct a Public Hearing pursuant to Government Code Sections 4217.11 through 4217.17, and find that based on the information presented in this agenda report, the best interests of the public agency are served by participation in this program, and that the anticipated cost to the city for the purchase and installation of these conservation measures will be less than the anticipated marginal cost to the city of the electrical energy that would have been consumed by the city without the purchase and installation of these conservation measures.
(3) Authorize the execution of an Energy Services contract with A Bright Idea (ABI) to replace lighting fixtures in the Jefferson Avenue Underground Parking Garage for $94,879.84 and authorize the City Manger to increase the contract amount, if necessary, up to 10% of the amount awarded.
View Associated
Packet Document (pdf)
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8. BUDGET STUDY SESSION III
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Fiscal Year 2009/10 Budget Update and Study Session
Staff Contact: Peter Ingram, City Manager 780-7300 pingram@redwoodcity.org
Recommendation:
Receive update on current status of City’s General Fund budget, consider options presented, and provide direction to prepare requisite information for City Council decision-making meeting on October 19, 2009.
View Associated
Packet Document (pdf)
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9. MATTERS OF COUNCIL INTEREST
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Legislation (information only) - This sub-section involves possible discussion of City Position on Proposed Legislation described in the League of California Cities City Advocate Weekly Issue No. 32-2009, 33-2009, and 34-2009. Council may direct staff to act on positions taken by Council. (Copies of League of California Cities City Advocate Weekly available in the City Clerk’s Department).
View Associated
Packet Document (pdf)
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| B. |
Council Reports on Committee Meetings Attended.
1. Council Member Aguirre
2. Council Member Bain
3. Council Member Hartnett
4. Council Member Ira
5. Council Member Pierce
6. Vice Mayor Howard
7. Mayor Foust
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10. ADJOURNMENT: TO THE SPECIAL CITY COUNCIL MEETING OF SEPTEMBER 21, 2009.
In accordance with SB 343, City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road, Redwood City, CA 94063.
ALTERNATE AGENDA FORMATS: In accordance with AB 3035, the City Council will provide materials in appropriate alternative formats, or disability-related accommodation. Please send a written request to Silvia Vonderlinden, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address svonderlinden@redwoodcity.org including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least seven calendar days before the meeting.
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