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November 9, 2009
City Council Agenda
JOINT CITY COUNCIL/
REDEVELOPMENT AGENCY BOARD MEETING
November 9, 2009
7:00 P.M.
Download the Agenda [pdf, 8.16MB]
PLEASE TURN OFF ALL ELECTRONIC EQUIPMENT SUCH AS CELLULAR TELEPHONES AND PAGERS, SO AS TO NOT DISTURB THE PROCEEDINGS OF THE CITY COUNCIL/REDEVELOPMENT AGENCY BOARD MEETING.
*ATTENTION SPEAKERS: If you wish to address the City Council/Redevelopment Agency Board, please complete a speaker’s card (next to agendas) and give it to the Deputy City Clerk/Deputy Agency Assistant (seated to the left of the Council/Board). By submitting the speaker’s card, the Mayor/Chair will recognize you at the appropriate time. In order to afford all members of the public the opportunity to address the City Council/ Redevelopment Agency Board, each speaker will be provided 3 minutes.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE – Jeff Ira, Council Member
4. INVOCATION –
5. SPECIAL ORDERS OF THE DAY
| A. |
Proclamation: In Honor of Barry Jolette, Chair of the World Council of Credit Unions
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| B. |
Presentation: Threshold 2009 – Redwood City Community Conversations August 2009 – presentation by Greg Greenway, Executive Director
 View Associated
Packet Document (pdf)
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| C. |
Presentation: Vice Mayor Howard will provide an update on the Peninsula Traffic Congestion Relief Alliance and Christine Maley-Grubl, CAE, Executive Director, Peninsula Traffic Congestion Relief Alliance will make a presentation |
6. ORAL COMMUNICATIONS AND CONSENT CALENDAR
Items on the Consent Calendar are considered to be routine by the City Council/ Redevelopment Agency Board, and will be enacted by one motion and one vote. The Consent Calendar category is limited to 15 minutes of comment to be all as determined by the Mayor/Chair. If you wish to speak to items on the Consent Calendar, please complete a speaker's card and give it to the Deputy City Clerk/Deputy Agency Assistant.
MOTION: Waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items.
6.1 Section - Motions
| A. |
Approve the Joint City Council/Redevelopment Agency Board meeting minutes of October 19, 2009 and the Joint City Council/Redevelopment Agency Board meeting minutes of October 26, 2009 as submitted.
Staff contact: Silvia Vonderlinden, City Clerk 780-7222 svonderlinden@redwoodcity.org
View Associated
Packet Document (pdf)
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| B. |
Purchase of One Portable Emergency Generator.
Staff Contact: Terrance Kyaw, Fleet Manager 780-7485 tkyaw@redwoodcity.org
Recommendation:
Approve by motion the purchase of one portable emergency generator in the amount of $143,273.81 from Peterson Power Systems, Inc., of San Leandro, California under the National Joint Powers Alliance’s (NJPA) contract number #100907.
View Associated
Packet Document (pdf)
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| C. |
Temporary suspension of parking meter rates in downtown during Hometown Holidays.
Staff contact: Susan Wheeler, Community Development Management Analyst 780-7241 swheeler@redwoodcity.org
Recommendation:
Approve, by motion, the temporary suspension of parking meter rates in the Downtown on December 5, 2009 during the annual Hometown Holidays festival.
View Associated
Packet Document (pdf)
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| D. |
Amendment No. 2 to the agreement with The Kastrop Group, Inc. for professional services related to the renovation of the Main Library.
Staff contact: Brian Lee, P.E., Supervising Civil Engineer 780-7391 blee@redwoodcity.org
Recommendation:
Approve, by motion, Amendment No. 2 to the agreement with The Kastrop Group, Inc. in the amount of $25,000 for a total contract value not-to-exceed $102,250.
View Associated
Packet Document (pdf)
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| E. |
Courthouse Square lease for kiosk 2A with the Redevelopment Agency; Courthouse Square license for food service in license area 2A with the City – City Council/Redevelopment Agency Board.
Staff contact: Jeannie Young, Redevelopment Project Manager 780-7365 jyoung@redwoodcity.org
Recommendation:
1. Authorize, by motion, the Redevelopment Agency to execute a lease with Froyola LLC doing business as “Froyola Yogurt” for Lease Area 2A in Courthouse Square.
2. Authorize, by motion, the City to execute a license with Froyola LLC doing business as “Froyola Yogurt” for license Area 2A in Courthouse Square.
View Associated
Packet Document (pdf)
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| F. |
2009-2010 Utility Trench Repair Service.
Staff contact: Mike Gibbons, Public Works Superintendent 780-7493 mgibbons@redwoodcity.org
Recommendation:
By motion:
1. Approve the contract documents and award the contract for the Fiscal Year 2009-2010 Utility Trench Repair Service to the lowest responsible bidder, Guerra Construction Group, of San Jose, CA for their low bid of $242,820.
2. Authorize the City Manager to increase the contract amount up to 10% if necessary.
3. Authorize the City Manager to approve up to four subsequent extensions of one year periods or parts thereof in an amount not to exceed five percent above the previous Agreement year.
View Associated
Packet Document (pdf)
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| G. |
Agreement between the City of Redwood City and the County of San Mateo for Alcohol and Drug Abuse Prevention Services for fiscal years 2009-10 and 2010-11.
Staff Contact: Deanna LaCroix, Executive Assistant 780-7308 dlacroix@redwoodcity.org
Recommendation:
Approve and authorize the City Manager to execute the agreement between the City of Redwood City as fiscal agent for Redwood City 2020, and the County of San Mateo, for Alcohol and Drug Prevention Services in the amount of $275,000, including $125,000 for Fiscal Year 2009-10, and $150,000 for Fiscal Year 2010-11.
View Associated
Packet Document (pdf)
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| H. |
Award of Contract – Redwood Shores Levee Improvement Project.
Staff contact: Grace Le, P.E., Senior Civil Engineer 780-7258 gle@redwoodcity.org
Recommendation:
By motion, approve the contract documents and award the contract for the Redwood Shores Levee Improvement Project to CEM Builders, Inc. DBA Tucker Engineering of Los Gatos for their responsive and responsible low bid of $661,866.35 and authorize the City Manager to increase the contract amount up to 10% if necessary, and reject the bid protest submitted on November 3, 2009 by GradeTech, Inc. for the reasons contained in this report.
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Packet Document (pdf)
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6.2 Section – Resolutions
| A. |
Second Resolution in support of Public Works Services Department’s submission of a CAL FIRE grant request in the amount of $51,934 for an Urban Forestry Inventory.
Staff contact: Mike Gibbons, Public Works Superintendent 780-7493 mgibbons@redwoodcity.org
Recommendation:
Adopt another resolution in support of the request by Public Works Services to CAL FIRE for a $51,934 grant to perform an inventory of the City’s publicly maintained trees in the urban forest.
RESOLUTION OF THE COUNCIL OF THE CITY OF REDWOOD CITY FOR FUNDING FOR THE URBAN FORESTRY GRANT PROGRAM ENTITLED, “AN URBAN FOREST FOR EVERY CITY”, AS PROVIDED THROUGH PROPOSITIONS 40 AND 84
View Associated
Packet Document (pdf)
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| B. |
Maintenance Agreements and Public Service Easement Dedication for the newly constructed Redwood Shores school at 225 Shearwater Parkway.
Staff contact: Paul Willis, P.E., Senior Civil Engineer 780-7219 pwillis@redwoodcity.org
Recommendation:
1. By motion, approve and authorize the City Manager to execute a Stormwater Treatment Measures Maintenance Agreement and a Landscape Maintenance Agreement with the Belmont Redwood Shores School District.
2. By resolution, approve and authorize the City Manager to accept the dedication of Public Service Easements from the Belmont Redwood Shores School District.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDWOOD CITY ACCEPTING GRANT OF PUBLIC SERVICE EASEMENTS FROM BELMONT REDWOOD SHORES SCHOOL DISTRICT
View Associated
Packet Document (pdf)
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| C. |
Sole source purchase of pumps for the Recycled Water Distribution Pump Station.
Staff contact: Phong Du, P.E., Senior Civil Engineer 780-7385 pdu@redwoodcity.org
Recommendation:
By resolution authorize the sole source purchase/assignment of as many as five main pumps and motors from Flowserve, in an amount estimated not to exceed $400,000 and suspend the requirements of Article VII, PURCHASING, Chapter 2 of the Municipal Code governing competitive bidding, and approve $10,000 for Flowserve to start the submittal process.
RESOLUTION APPROVING THE SOLE SOURCE PURCHASE OF FIVE MAIN PUMPS AND MOTORS FROM FLOWSERVE, IN AN AMOUNT NOT TO EXCEED $400,000, AND SUSPENDING THE REQUIREMENTS OF ARTICLE VII, PURCHASING, OF CHAPTER 2 OF THE MUNICIPAL CODE RELATING TO COMPETITIVE BIDDING FOR THIS PURCHASE, AUTHORIZING THE ASSIGNMENT OF THIS SOLE SOURCE PURCHASE AGREEMENT TO THE SUCCESSFUL BIDDER, AND APPROVING $10,000 FOR FLOWSERVE TO START THE SUBMITTAL PROCESS
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Packet Document (pdf)
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6.3 Section – Claims and Warrants
| A. |
Approve warrants dated through November 9, 2009 and usual and necessary payments through November 23, 2009.
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org |
7. STAFF REPORTS
| A. |
Fiscal Year 2009/2010 Budget Revisions.
Staff contact: Brian Ponty, Director of Finance 780-7073 bponty@redwoodcity.org
Recommendation:
Approve by resolution the proposed changes to the 2009/10 adopted budget presented as Package 1 at the City Council meeting of October 19, 2009.
RESOLUTION APPROPRIATING AND TRANSFERRING CERTAIN FUNDS FOR SPECIFIED PURPOSES DURING FY 2009/10
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Packet Document (pdf)
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| B. |
Petition to Appeal the Municipal Regional Permit (MRP) for Stormwater – Final Tentative Order NPDES No. CAS612008.
Staff contact: Marilyn Harang, Public Works Superintendent 780-7477 mharang@redwoodcity.org
Recommendation:
Authorize by motion the City Manager to use his discretion in determining one of three options for filing a Petition for Review of the Municipal Regional Permit (MRP) for Stormwater (Final Tentative Order NPDES No. CAS612008) for City of Redwood City.
View Associated
Packet Document (pdf)
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| C. |
Draft New General Plan – Final City Council Check-in.
Staff Contact: Tom Passanisi, AICP, Principal Planner, 780-7237 tpassanisi@redwoodcity.org
Recommendation:
Consider update on progress made since September on the draft New General Plan and prepare for the November 23 joint meeting with the Planning Commission.
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Packet Document (pdf)
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8. MATTERS OF COUNCIL INTEREST
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Legislation (information only) - This sub-section involves possible discussion of City Position on Proposed Legislation described in the League of California Cities City Advocate Weekly Issue No. 41-2009 and No. 42-2009. Council may direct staff to act on positions taken by Council. (Copies of League of California Cities City Advocate Weekly available in the City Clerk’s Department).
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Packet Document (pdf)
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| B. |
City Council Member Report of Conference/Meeting Attendance.
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Packet Document (pdf)
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| C. |
Council Reports on Committee Meetings Attended.
1. Council Member Aguirre
2. Council Member Bain
3. Council Member Hartnett
4. Council Member Ira
5. Council Member Pierce
6. Vice Mayor Howard
7. Mayor Foust
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9. ADJOURNMENT: TO THE REGULAR CITY COUNCIL MEETING AND JOINT SESSION WITH THE PLANNING COMMISSION OF NOVEMBER 23, 2009
In accordance with SB 343, City Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at the City Clerk’s Office, 1017 Middlefield Road, Redwood City, CA 94063.
ALTERNATE AGENDA FORMATS: In accordance with AB 3035, the City Council will provide materials in appropriate alternative formats, or disability-related accommodation. Please send a written request to Silvia Vonderlinden, City Clerk, at 1017 Middlefield Road, Redwood City, CA 94063 or e-mail address svonderlinden@redwoodcity.org including your name, address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least seven calendar days before the meeting.
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