CITY COUNCIL CHAMBER

SPECIAL MEETING

7:00 p.m.

November 23, 1998

CALL TO ORDER 7:03 p.m., Vice-Mayor Ruskin presiding

Council Members Present: Bain, Claire, Hartnett, Ira, Leipzig, and Vice Mayor Ruskin

Council Members Absent: Mayor Howard (arrived 7:23 p.m.)

Staff Members Present: City Manager Everett, Interim City Clerk McKay, City Attorney Schricker, Parks and Recreation Director Griffiths, Administrative Secretary/Acting Sr. Deputy Clerk Bein, Sr. Civil Engineer Lynch, Parks, Recreation and Community Service Superintendent Hover, Development and Planning Manager Church, Fire Chief Montez, Police Chief Bolanos, Public Works Superintendent Mann, Community Development Director/Assistant City Manager Nelson, Adm. Chief/Fire Marshall Vela, Assistant to the City Manager Moore, Police Sergeant Matuszak, Public Works Services Director Ingram Fire Prevention Officer Anderson, and Council Volunteer Balsamo.

PLEDGE OF ALLEGIANCE Council Member Bain

INVOCATION: Pastor David Delaquintana, Central Christino Sion Church

ORAL COMMUNICATIONS

Pauline Truscelli, 2502 McGarvey Avenue, expressed her appreciation and gratitude to Vice Mayor Ruskin and Traffic Engineer Haygood for their efforts in eliminating a dangerous traffic situation, turning a curb area into a no parking strip near the Rite Aide Store.

Pete Hughes, 18 Admiralty, Redwood Shores, noted as a long time City watcher, submitted a letter with a list of suggested changes for City Council business. (203)

5. SPECIAL PRESENTATION

A. Presentation of Proclamation to Vic Morton Celebrating Annual Art David Memorial Basketball Tournament December 4-6, 1998 (207)

Vice-Mayor Ruskin read and presented the Proclamation to Vic Morton, who expressed his appreciation for City support of this annual tournament and provided Council with a schedule of the upcoming tournament for eighth grade boys and girls.

MOTION: waive reading of the Consent Calendar, adopt the resolutions and approve other items, as follows:

Council Member Ira pulled Item D. from the Consent Calendar.

M/S Ira Hartnett to approve as follows:

A. Approved the Council Minutes of November 16, 1998 Regular Meeting:

MINUTE ORDER NO 98-271

B. Resolution 13513 Approving and Authorizing Execution of Agreement for Property Tax Assessment Services for General Improvement District No. 1-64 (Redwood Shores) (511)

C. Resolution 13514 Approving Final Subdivision Map of Bair Island Marina, Accept the Dedications, and Authorize Execution of the Subdivision Agreement (Irvine Apartment Communities (304)

E. Resolution 13515 Requesting and Authorizing California Office of Procurement to Purchase Octel Overture 250 Voice Mail System and Authorize Execution of Purchase Documents (304)

F. Resolution 13516 Approving the Transportation Development Act Applications for the Improvement of Bicycle Paths for Twin Dolphin Drive, Marine Parkway and Redwood Shores Construction Projects (702)

G. Resolution 13517 Authorizing Purchase of One Tree Stump Cutter Under the Cooperative Purchase Provisions of City of Sacramento's Purchase Order No. 7325998074 (304)

H. Resolution 13518 Accepting Bid for Municipal Service Center Perimeter Fence Replacement Project and Authorize Execution of Agreement and Direct Return of Bid Security Deposits (Anchor Fence) (304)

I. Reject Claims of State Farm/K. Miller #F17113, and P. DiSalvo #1714 (303)

MINUTE ORDER NO, 98-272

J. Approve warrants and usual and necessary payments through December 7, 1998;

APPROVED

The motion was approved by unanimous roll call vote with Mayor Howard absent.

D. Adopt Resolution Approving and Authorizing Execution of Agreement for the Funding of Off-Site Roadway Improvements Relating to Veterans Blvd. and Whipple Avenue for Good Nite Inn Project

Council Member Ira questioned the traffic mitigation fee. Staff replied the fee is consistent with other developments based on traffic generation of a hotel which is less than other types of developments.

M/S Ira/Hartnett to adopt Resolution 13519 Approving and Authorizing Execution of Agreement for the Funding of Off-Site Roadway Improvements Relating to Veterans Blvd. and Whipple Avenue for Good Nite Inn Project. The motion was approved by unanimous roll call vote with Mayor Howard absent. (304)

7. BOARDS, COMMISSION AND COMMITTEE REPORTS (701)

A. Street Tree Preservation and Sidewalk Repair Policy Goals Task Force Recommendations

Vice Mayor Ruskin reported on the task force deliberations and considerations since January 1998 regarding street tree policy development and Public Works Services Director Ingram summarized the Street Tree and Sidewalk repair goals and recommendations referred to Council from the task force.

Mayor Howard joined the meeting at this time, 7:23 p.m., and apologized for her late arrival due to inclement weather flight delays.

Paul Counsel, 244 A Carson Street, noted he was a concerned citizen regarding tree loss and attended the task force meetings. He thanked City staff and Council's efforts to preserve our urban forest which is a great community asset, and makes this a more livable community and which will benefit all.

M/S Leipzig/Ruskin to approve the report recommendations as follows; 1) Lift the City Council moratorium on street tree removals enacted December 1, 1997 and resume sidewalk repair and replacement work as soon as possible; 2) Accept the five policy goals (presented and discussed at the October 21 public workshop) developed by the City Council Street Tree Policy Task Force which are designed to better preserve street trees while repairing sidewalks; 3) Directed staff to proceed with implementation of the five policy goals on a trial/experimental basis from January 1, 1999 through June 30, 2000, utilizing existing budgeted funds (fiscal years 1998/1999 and 1999/2000); 4) directed staff to prepare a report on the outcomes of the trial program, with cost analysis, performance effectiveness assessment, summary of citizen input and budget recommendations for Council consideration in the spring of 2000 for the next two-year budget cycle. The motion passed by unanimous voice vote with Mayor Howard present.

MINUTE ORDER NO. 98-273

Recessed to regular meeting at 7:34 p.m.

Reconvened at 7:50 p.m. with Mayor Howard presiding with Council Members Claire, Hartnett, Ira, Jordan, Leipzig, and Ruskin present.

Proposed Use of Citizens Option of Public Safety Funds of $169,612 by the Redwood City Police Department

Police Sergeant Matuszak summarized this grant of which Redwood City has received the past three years and outlined the uses proposed for the funding. It was noted the notice of this public hearing affidavit of publication is on file with the City Clerk. (706)

Public Hearing Opened – 7:57 p.m.

No public came forward to speak.

Public Hearing Closed - 7:58 p.m.

M/S Leipzig/Ruskin to close the Public Hearing. The motion passed by majority voice vote with Council Member Jordan voting no.

MINUTE ORDER NO. 98-274

M/S Leipzig/Hartnett to approve staff recommendation for Police Chief to utilize $59,882 of the funds towards meeting the remaining cash match requirement for the Federal COPS-MORE Automation Grant; and approve utilizing $109,730 to offset any unanticipated costs associated with the automation project. Finally, approve the expenditure of any remaining funds for the training and equipment of the department's Special Weapons and Tactics team. The motion passed by majority voice vote.

MINUTE ORDER NO. 98-275

B. Implementation of Downtown Parking Meter Recommendations (703)

The Assistant to the City Manager provided a brief report to Council as this matter of business was presented to Council on November 16, 1998, and is presented tonight for a public hearing of which the of notice of public hearing affidavit of publication on file with the City Clerk.

Public Hearing Opened– 8:00 p.m.

No public came forward to speak.

Public Hearing-Closed - 8:01

The City Attorney noted no action on the proposed Ordinance or Resolution is needed at this time and will be on next meeting's agenda.

9. STAFF REPORTS

A. Provide Direction to Staff Regarding the Remodel/Reconstruction of Fire Station No. 11, Located at Northeast Corner of Bay Road and Second Street

Fire Chief Montez reported on the current conditions of the existing firehouse and future needs, seismic compliance deadline of December 1, 2000 of which if not completed, Redwood City will forfeit revenue from the County. Civil Engineer Lynch reported on the technical matters for the three proposed options and timelines.

Fire Captain Anderson, Fire Fighters Association President listed potential problems with electrical, flooding, water damage, and sewer problems due to too low siting elevation.

Deborah Nelson, Assistant City Manager reported staff's analysis determined that relocation and complete new fire station Option 3 is the best use of funds. She noted 22 months was required for building Station 20, therefore staff feels a new fire Station #11 can be completed if a decision is made by early March in order to make the County deadline.

Maria Diaz, 438 Cedar St, stated she was one of the citizen petitioners to not loose this station to the County, and urged Council to bring this station up to modern efficiency and feels Option 3 is the best choice.

Ed Baily, 3215 Page Street, stated he has been in this station many times and fixing it would just be a waste of taxpayer monies and the neighbors want a new station.

Bonnie Miller, 1224 Fifth Avenue, noted she was part of the past effort to keep our Redwood City firefighters in the City and feels Option 3 is the only choice and urged the Council Finance Committee to work on the funding for it. She cited the new site and layout is better for park users while eliminating the hazard of apparatus backing up.

Discussion ensued regarding temporary housing, low siting costs, cost analysis details, and existing contract with San Mateo County expiration date in 2007, and negotiated details.

Mayor Howard suggested that the Council could send a letter to the Board of Supervisors requesting their consideration that our decision for a sound investment will outlast the term of the current contract and we do so in good faith to continue the mutual benefit of everyone.

M/S Ira/Hartnett to approve the recommendations for option three with the conditions that the City Council Finance Committee review appropriate funding sources with staff and to bring back recommendations to Council by February 1, 1999 and then the Council will consider whether we can afford Option 3 at that time and will make a final decision at that time. The motion passed by majority roll call vote with Council Member Jordan voting no.

MINUTE ORDER NO. 98-276

Council Member Hartnett stated that by February 1, 1999, it is his expectation that the Council Finance Committee will have completed the Council report regarding appropriate reserve fund balances in respect to utility user tax recommendations and this matter can be included in this report at that time.

B. Authorize Sale of 3.9 acre Parcel to Belmont/Redwood Shores Elementary School District in the Amount of $2,975,000 (301)

Introduction of Ordinance

Sr. Civil Engineer Lynch reported on the past negotiations between the City and Belmont School District for the use of the Sandpiper Park site and for the construction, installation, and maintenance of the new school, park, and community center. He recognized Redwood City's Park and Recreation Director Griffiths who was instrumental in these many years of negotiations. He explained this agreement stipulates that following the acquisition of the Egret Lane parcel, the District would in turn acquire that portion of the Sandpiper Park site, which is to be used for the elementary school.

Discussion ensued regarding appraisals versus negotiated uses, site covenants and conditional uses, Egret Lane and negotiations, and timeframes.

LaVern Atherly-515 Pringle Drive, questioned if this is a cash transaction to Redwood City or just an internal financing for the new community center. He urged Council to not allow this $2.9 million to go into the City's general fund as this land was taken off the tax roles for GID 1-64 and feels this money should be put back into GID 1-64.

The City Manager replied that this is a cash transaction of which the Council determined prior that this money goes into a sinking fund to be drawn down over time to assist the maintenance of the park and the staffing of the new community center.

John Murphy – 421 Luft Lane, as a resident of the general improvement district 1-64, noting that it is his opinion that the parcel in question AP# 095291070, as Lot A. He stated that in 1987 this parcel's assessment was about one million dollars, and feels it is wrong to remove this parcel from the district without reimbursing the district. He encouraged Council to act as a Board of Directors for the GID 1-64. He does not want to delay this negotiated settlement but feels the pre-assigned use of these funds is wrong, and these funds should be used for expenses of the GID 1-64, as you have removed millions of dollars from the tax roles, he urged Council not adopt the Ordinance.

Discussion ensued regarding which parcels of land were acquired and when and for what uses.

Mayor Howard stated we could direct staff to look into this matter, yet the use of these funds was previously determined by Council to maintain the park and community center at Redwood Shores.

M/S Hartnett/Ruskin to introduce this Ordinance by title only approving and authorizing Execution of offer to purchase property; grant deed; reciprocal vehicular parking agreement; reciprocal encroachment grant; and license agreement with Belmont-Redwood Shores Elementary School District. The motion passed by unanimous roll call vote.

MINUTE ORDER NO. 98-277

COUNCIL ANNOUNCEMENTS/REPORTS -

It was determined that there will be three Council Members absent from the December 14 meeting, so it was the consensus of Council to move December 14th Council business, if possible, to the December 7th and January 4th meetings.

ADJOURNMENT - 9:13 p.m.

M/S Leipzig/Ruskin to adjourn the meeting at this time. The motion passed by unanimous voice vote.

Respectfully Submitted,

_____________________

Cathleen A. McKay CMC/AAE