City Council Minutes
October 11, 1999

REDWOOD CITY CITY COUNCIL

MAYOR  DIANE HOWARD
VICE MAYOR  IRA RUSKIN

COUNCILMEMBER RICHARD S. CLAIRE
COUNCILMEMBER JIM HARTNETT
COUNCILMEMBER JEFF IRA
COUNCILMEMBER COLLEEN M. JORDAN
COUNCILMEMBER MATT LEIPZIG

NOTICE AND AGENDA OF SPECIAL MEETING

OCTOBER 11, 1999

CALL TO ORDER – 7:15 p.m.

ROLL CALL

Council Members Present: Council Members Claire, Hartnett, Ira, Jordan, Leipzig, Vice Mayor Ruskin, Mayor Howard

Staff Present: City Manager Everett, City Attorney Schricker

1. PUBLIC COMMENT - None

1. Conference with legal Counsel – Existing litigation (Government Code Section § 54956.9 (0)).

Name of Case: Unspecified – Disclosure would jeopardize existing settlement negotiations.

3. RECONVENE IN OPEN SESSION

4. REPORT OF ACTION TAKEN IN CLOSED SESSION, IF ANY - None

5. ADJOURNMENT – 7:25 p.m.

REGULAR MEETING

OCTOBER 11, 1999

CALL TO ORDER – 7:30 p.m.

Council Members Present: Claire, Hartnett, Ira, Jordan, Leipzig, Vice Mayor Ruskin and Mayor Howard

Staff Present: City Attorney Schricker, City Clerk Howe, Senior Deputy City Clerk Ponte, City Manager Everett, Financial Services Manager Ponty, Financial Services Manager Somers, Senior Accountant Weinstock, Administrative Assistant Jennings, Senior Accountant Lennon and Volunteer Balsamo

PLEDGE OF ALLEGIANCE

INVOCATION: Pastor Judy Spindt Messiah Lutheran Church

1. SPECIAL ORDERS OF THE DAY

1. Proclamation proclaiming October National Cancer Awareness Month – Mayor Howard introduced Marilyn Rex from the American Cancer Society, San Mateo Unit, and read the proclamation. Ms. Rex cited that the estimate for 1999 is 510 new diagnoses and 105 women will die of the disease. She urged women over age 20 to conduct monthly breast exams, a clinical breast exam every year to two years, and to have a mammogram after the age of 40. She stressed low cost or no cost mammograms are available, childcare problems, transportation problems can be alleviated by calling 1-800-ACS-2345, 7 days a week, 24 hours a day, English and Spanish, or locally, 650-578-9902. (207)
2. Presentation of Certificate of Achievement for Excellence in Financial Reporting Award to Financial Services Department – Financial Services Department Manager Somers explained the entire staff takes part in the preparation of the comprehensive annual financial report and introduced Sandy Jennings, the publisher, and Irv Weinstock, proofreader, as key personnel in the process.

2. ORAL COMMUNICATIONS

Catherine Fraser, Chamber of Commerce, announced that the long awaited website is up and running and encouraged all to take a look at http://redwoodcitychamber.com. She mentioned that the Council Candidate Forum will be conducted at 7:30 a.m., Friday, October 15 at the Sequoia Club.

Patricia O’Brien spoke of possible confusion around the political sign ordinance. She mentioned signs are being placed in the parking strips of residential areas, which she understands to be in violation and requested removal of non-complying signs.

Michael O’Brien commended the City on Stafford Park renovation as a multi-use facility and focal gathering spot for all ages. He mentioned ways of better communication and involvement for the community such as press releases, information regarding schedules of boards, commissions and associations and utility bill messages.

Mayor Howard mentioned Redwood City 2000 will be gathering on Friday, October 15 at 6:00 p.m. and Saturday, October 16 at 8:00 a.m. in City Hall. This is an opportunity for the community to assist in planning into the future.

3. CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests, in which event the item will be removed from the consent and considered in its normal sequence on the agenda.

1. Approve the Minutes of the Regular Council Meeting of September 27, 1999 and the Minutes of the Study Session of September 28, 1999 as submitted; (301)

MINUTE ORDER 99-130

2. Approve the Access Easement Offered by William L. Butler; (606)

MINUTE ORDER 99-131

3. Approve Final Acceptance - Roof Repairs and Alterations at the Fair Oaks Community Center and Infant Care Center Project; (A&A Const.) (304)

MINUTE ORDER 99-132

4. RESOLUTION 13749 ACCEPTING BID AND APPROVING AND AUTHORIZING EXECUTION OF PURCHASE DOCUMENTS FOR THE PURCHASE, INSTALLATION AND MAINTENANCE OF AN UNINTERRUPTABLE POWER SUPPLY FOR THE FINANCE DEPARTMENT – INFORMATION TECHNOLOGY DIVISION (Power Source, Inc.); (304)
5. RESOLUTION 13750 OF THE COUNCIL OF THE CITY OF REDWOOD CITY, ACTING AS THE LEGISLATIVE BODY OF REDWOOD SHORES COMMUNITY FACILITIES DISTRICT NO. 99-1 (SHORES TRANSPORTATION IMPROVEMENT PROJECT) OF THE CITY OF REDWOOD CITY, APPOINTING DISCLOSURE COUNSEL IN CONNECTION WITH THE ISSUANCE OF BONDS (Jones Hall, A Professional Law Corporation); (304)

G. RESOLUTION 13752 ACCEPTING BID FOR DREDGING AND CLEANING OF BOX CULVERTS AND SUMPS AT CORDILLERAS CREEK AT INDUSTRIAL WAY; AUTHORIZING EXECUTION OF AGREEMENT FOR SAID WORK; AND DIRECTING RETURN OF SECURITY DEPOSIT (Casey Construction); (304)

H. Reject claims of California State Automotive Association/Carol Luther, Claim No. 1770; Pamela Owen, Claim No. 1771 and Hoi Nguyen, Claim No. 1773; (303)

I. Approve warrants dated through October 4, 1999 and usual and necessary payments through October 11, 1999;

M/S Ira/Ruskin to waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items. The motion passed by a unanimous roll call vote.

4. MATTERS OF COUNCIL INTEREST – – Mayor Howard mentioned full representation at the Board, Committee and Commission Chair meeting of October 7 as very successful. She mentioned that Habitat for Humanity began on Monday with Joan Baez and claims a commitment of over 500 hours per home on Lincoln Street.

Council Member Jordan mentioned the breast cancer stamps at a cost of $.40 instead of $.33 as a contribution toward a worthy cause.

Council Member Claire indicated he was ill and would be leaving the meeting after the Carrington Hall item was complete.

1. Carrington Hall Presentation: (203)

Steve Penna speaking on behalf of the Sequoia High School Alumni Association, Sequoia Union High School District, Sequoia High Boosters Club and PTSA, the Foundation for the Future of Woodside, Sequoia, Carlmont and Menlo Atherton High Schools, the students and faculty of Sequoia High School and the over 600 residents who wrote letters and postcards supporting the Carrington Hall Auditorium Rescue Operation Board of Directors request for $1 million dollars from the City of Redwood City’s General Funds to assist in the efforts of the $5.5 million dollars needed to restore the 76 year old facility on the Sequoia High School campus to its original splendor and converting into a performing art center for Northern San Mateo County. He cited the need to assist in educating students in a safe environment, provide employment and an outlet for young and old to express themselves through artistic activities. The hall is not up to a safe condition for community usage and the closed campus environment serves as a gathering spot for students and faculty.

Don Gielow, Assistant Superintendent, gave an overview and felt the facility could serve as a cultural center. The board has formulated plans to go the State for approval and is ready to answer any questions.

CHARO Board Member Ken Rolandelli gave an historic perspective of Carrington Hall.

Harvey Williams, Sequoia High School Vice Principal, spoke of the historical value and the support of the community. He asked that the Council take care of the community of Redwood City.

CHARO Board Member Bill Vinci spoke about the fundraising efforts for Carrington Hall. Carrying a Ton for Carrington. Special events, concerts. Asked for strength and support.

Mr. Penna speaking for Ian Bain, reported on grants and contributions being pursued. He explained the Users’ Report and mentioned the estimate of 187 days of usage per year. He spoke of the Facility Management Report to oversee activities, maintenance and other day to day operations and that Carrington Hall could be used as a rehearsing facility. He thanked Council for the opportunity and hoped they would find the project worthy of support and the grant.

Public Comment:

Maria Cano Palmer, on behalf of the Sequoia High School Alumni Association, supported the restoration of Carrington Hall and requested support and the grant toward the valuable effort.

Dr. Jeff Filippi, former Cultural Commissioner and Founder of Alumni Association, felt the function of the City is not only services and that cultural arts and performing arts are crucial. He mentioned various points and asked for consideration of quality of life issues.

Andrea Killingbeck, a senior at Sequoia High School, believes Carrington Hall would be a good way to improve the drama department.

Loretta Knight, proud graduate of Sequoia High School, urged support for the project and challenged the San Carlos community to support the effort as their students attend the school as well.

Virginia Ball was very interested in the school and area and compared the plan to San Jose.

Molly Barton, PTSA President of Sequoia High School, asked for support of the restoration.

Amy Oliver, Sequoia High School senior, spoke of flooding, disrepair, condemned portions and urged taking advantage of the possibilities.

Bill Vinci spoke of the best kept secret in Redwood City and felt the synergy between the Carrington Hall restoration and the downtown community could lead to something positive with nurturing to invigorate it.

Rusty Epps supported the project and offered a check for $1,000 to CHARO from a local businessperson. He urged seizing the opportunity to restore this facility.

Council questions included whether Sequoia High School is providing any funding and if a projected budget for the next two years exists. Concern was expressed for deferred maintenance if profits are not sufficient and concern about the high school students’ usage allotment.

Mr. Penna explained Carrington Hall will be more accessible to non-profit groups and performing groups that cannot afford the rental of privately owned high tech professional studios. He explained maintenance fees would be incorporated into the user fees.

M/S Claire/Ira to accept the presentation in concept, include the possibility and review the acceptance of the grant proposal for $1million dollars as a potential goal beginning with the priority setting and budget process in early 2000. The motion passed by a majority roll call vote with Council Member Hartnett voting no. MINUTE ORDER NO. 99-134

Council Member Hartnett could not support in concept but supported discussion in the priorities session in January to then provide direction as Council sees fit.

Council comments included thought that the historic character exists and should be viewed along with priorities and basics that effect peoples’ lives every day and need to see funding sources and a work plan. Compliments were expressed regarding the group’s organization and presentation.

9:20 p.m. – Council Member Claire left the meeting

9:20-9:32 p.m. - Recess

A. Solid Waste Collection and Recycling Issues; (803)

Financial Services Director Ponty introduced the overview of how solid waste and recycling is handled in the community and requested feedback on how to proceed with respect to substantive changes being recommended by the South Bayside Transfer Station Authority (SBTSA).

Kathleen Gallagher, SBTSA, spoke of AB 939 from 1989. She explained the law mandates jurisdictions to reduce disposed waste by 25% by 1995 and 50% by the year 2000. It also requires jurisdictions to implement diversion programs. Good faith effort is required and failure to meet AB 939 requirements could result in $2,000/day fines.

Bob Hilton spoke about the acquisition of the transfer station recyclery. He explained financing for the facility would occur with a new JPA, the South Bayside Management Authority.

Senior Accountant Lennon gave a presentation of the South Bayside Waste Management Authority, which is the proposed successor to the SBTSA, and reported on a proposed collection agreement with BFI and timelines for action.

Council comments included clarification on preference to be an equity member with voting rights and what the life expectancy of Knox Mountain is.

M/S Leipzig/Ruskin to direct staff to move forward with the feasibility of the purchase of the South Bayside Transfer Station and Recycling Facilities from BFI as an equity partner. The motion passed by a unanimous vote by those present, with Council Member Claire absent. MINUTE ORDER 99-135

6. WRITTEN COMMUNICATIONS - None

7. PUBLIC HEARING - None

8. BOARDS, COMMISSION AND COMMITTEE REPORTS - None

9. CLOSED SESSION - None

10. ADJOURNMENT – 10:14 p.m.

M/S Leipzig/Ira to adjourn the meeting and cancel the meeting of October 18, 1999. The motion passed by a unanimous voice vote by those present.

Respectfully submitted,

Patricia S. Howe, CMC

City Clerk

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