1. CALL TO ORDER - 7:02 p.m.

2. ROLL CALL

Council Members Present: Hartnett, Howard, Pierce, Ruskin, Mayor Claire
Council Members Absent: Jordan (8:08 p.m.), Vice Mayor Ira (8:15 p.m.)

Staff Present: City Manager Everett, City Clerk Howe, Assistant City Attorney Brower, Senior Civil Engineer Lynch, Interim Community Development Services Director Liedstrand, Planning and Redevelopment Manager Church, Community Development Services Manager Passanisi, Senior Civil Engineer Chang, Associate Engineer Du, Traffic Engineer Haygood, Public Works Superintendent Rosas, Public Works Superintendent Mann, Volunteer Balsamo

3. PLEDGE OF ALLEGIANCE - Diane Howard, Council Member

4. INVOCATION - Dennis Logie, Sequoia Christian Church

5. SPECIAL ORDERS OF THE DAY -

A. Proclamation "National Public Works Week";

Mayor Claire read the proclamation, thanking and commending Public Works Services staff. Public Works Services Superintendent Rosas accepted and thanked the City Council for the commendation and introduced staff present: Gordon Mann, Ralph Pacheco, Chun Chan, Ray Vairora, Manny Rosas, Jon Lynch and Rich Haygood, representing Engineering.

6. ORAL COMMUNICATIONS

Mayor Claire stated that those who wish to speak on the subject of tree planting in Redwood Shores may want to wait until Council Member Jordan arrives and brings up the subject under Matters of Council Interest.

Mike Mancini stated that as the eighth grade teacher at Redeemer Lutheran School, he is also the director of the Washington D.C. trip. He thanked Council Member Howard in obtaining access to the White House. He stated it was the first school since September 11, 2002 to be specially briefed in the White House Executive Office. He gave Council Member Howard a thank you card and a picture from the seventh and eight grade class.

Carol Coop, representing the Peninsula Rose Society, acknowledging the Year of the Rose 2002, requested that Redwood City be proclaimed an American Rose City. The goal is to reach millions of rose lovers and potential rose growers around the world. She stated that if the community would like to view a beautiful rose garden, it would be the garden located near the Community Activities Building at 1400 Roosevelt in Redwood City.

Robert Hoffman stated that there has been controversy as to which ordinance applies to the administration of large day care homes. He stated he thinks he has found the answer to the problem. He further stated that unfortunately, the improper ordinance that was interpreted was used to abort a hearing scheduled for April 22. Subsequent, to that meeting, the Almanac records and the Redwood City Library archives records were searched for evidence relative to the current ordinance. He stated the February 23, 2000 issue of the Almanac was missing from the files at that time and that the only original copy was in David Wolfskill's files. He stated that the public hearing notice was identical to the ordinance adopted five days later. He further stated that it is also exactly the same as Option 3, relative to large day care homes. Mr. Hoffman stated that the residents of Maxwell Lane strongly recommend that the current ordinance be maintained and enforced.

Council Member Hartnett stated that he would like City Attorney Yamamoto to revisit the subject to see where we are.

Ralph Nobles supported Robert Hoffman and agreed with his statements. He stated that it appears clear that Redwood City did legally adopt Option 3 which allows for an appeal.

Kathy Yaffe stated that 2 years ago when she and her husband moved to Redwood Shores, there were 5 or 6 trees in front of all of the windows. They took out all the trees, re-landscaped, hired a professional landscaper, placed sod and a sprinkler system, spending over $3,500.00. She stated she does not want a tree in front of her windows blocking views and inhibiting safety. Her proposal is to allow each homeowner to decide whether a tree is to be planted or not.

City Manager Everett stated that a letter sent to Council from the Homeowners Association contained two recommendations: a 6-month moratorium and an appeal process. He stated that staff agrees with the appeal process and the proposal would be that for those who want a tree, staff continues forward and those who do not want a tree notify the City. City Manager Everett stated that letters would be sent on May 21 notifying residents of the process whereby they can reject the proposed tree planting. He further stated that staff and the subcommittee for the tree ordinance would re-energize and return to Council with a recommendation.

Nina Boire stated that if occurring on June 13, it is possible residents will not be able to respond in time. She stated her desire for a 6-month moratorium.

Lisa Eckles recommended contacting some homeowners through the Homeowners Association to be involved in the appeal process.

Patricia Dixon, Secretary of Redwood Shores Homeowners Association, stated that the Association voted to oppose the plan as presented at their meeting and request a 6 month moratorium. She asked if a telephone call to her could be made so that she can create signage for residents to be apprised of how to proceed on the issue of an appeal.

7. CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There is no separate discussion of these items unless a Council Member or Citizen so requests, in which event the item is removed from the Consent Calendar and considered in its normal sequence on the agenda.

M/S Hartnett/Howard to waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items. The motion passed by a unanimous roll call vote by those present with Council Member Hartnett abstaining on Item 7.

7.1 Section - Motions

A. Motion to Approve the Minutes of the last meeting of May 6, 2002; MINUTE ORDER 02-121

B. Motion to accept the improvements for the 2000-2001 Tree Preservation and Sidewalk Repair Program, and release the retention for L & B Engineering, Inc;
MINUTE ORDER 02-122

C. Motion to accept the improvements for the 2001-2002 Cost Shared Sidewalk Repair Project, and release the retention to L & B Engineering, Inc.;
MINUTE ORDER 02-123

D. Motion to approve the contract documents, accept the bid, and award the contract for the 2002-2003 Cost Shared Sidewalk Repair Project to Sposeto Engineering, Inc., of Union City, CA for the amount of $280,285.00 and reject all other bids; MINUTE ORDER 02-124

E. Motion to approve Task Order No.1 with CCS Planning and Engineering, Inc. for additional Consulting Engineering Design Services for the Redwood Shores Levee Segment III Improvements Project, in an amount not to exceed $31,747;
MINUTE ORDER O2-125

F. Motion to accept the 2000-2001 Watermain Replacement Project, and authorize the release of bonds and retention (P & J Utility Company); MINUTE ORDER 02-126

G. Motion to authorize Task Order No. 2 to the professional services agreement with Environmental Water Management (EWM) for additional services related to the "First Step" Recycled Water Project in Redwood Shores, in the amount of $9,000; MINUTE ORDER 02-127

H. Motion to authorize an increase to the rebate funding for Fiscal Year 2001/2002 from $45,000 to $56,250 representing an increase in the number of rebates from 300 to 375; authorize funding for Fiscal Year 2002/2003, to continue participation in the regional high-efficiency clothes washer rebate program, at $66,900; continue the rebate amount per customer at $150.00; MINUTE ORDER 02-128

I. Motion to accept the Stulsaft Park Restroom Facility Project, and authorize the release of bonds (Zolman Construction & Development); MINUTE ORDER 02-129

J. Motion to approve the purchase of one (1) automatic sandbagging equipment in the amount of $11,340.00 from The Bag Lady, Inc.; MINUTE ORDER 02-130

K. Motion to authorize the retention of the law firm of Liebert, Cassidy & Whitmore and Lee Finney of IEDA to serve as its representatives during the binding arbitration process with the San Mateo County Fire Fighter Local 2400;
MINUTE ORDER 02-131

L. Motion to approve an agreement for Professional Consulting Services with Curtis Williams & Associates, Planning Consultants for a total amount of $24,552 to provide planning services involving the upgrade of specific outdated sections of the Redwood City Zoning Ordinance; MINUTE ORDER O2-132

7.2 Section - Resolutions

A. RESOLUTION 14442 AMENDING SECTION 1 AND EXHIBIT A OF RESOLUTION NO. 12622 RELATING TO THE SALARY AND WAGE PLAN FOR EMPLOYEE CLASSIFICATIONS REPRESENTED BY THE REDWOOD CITY MANAGEMENT EMPLOYEES ASSOCIATION BY AMENDING THE JOB DESCRIPTION FOR COMMUNITY DEVELOPMENT SERVICES SUPERVISOR TO INCLUDE THE DOWNTOWN DEVELOPMENT MANAGER FUNCTION;

7.3 Section - Claims and Warrants

A. Reject the claim of Mele Heimuli, claim no. 2002; claim of Robert Heyer, claim no. 2007, and the claim of Andrew Gibson, claim no. 2008 as submitted;
MINUTE ORDER 02-133
B. Approve warrants dated through May 20, 2002 and usual and necessary payments through June 3, 2002; MINUTE ORDER 02-134

7.4 Section - Ordinances (None)

9. STAFF REPORTS

A. Task Order No. 1 and Program Update - Amber Technologies & Consulting;
Traffic Engineer Haygood introduced Dan McCoy of Amber Technologies, who presented a PowerPoint presentation update of the program. He described the program and stated that a total of 4,560 riders have been carried over the first eight months and that has cost $3,500.00 to the vendor. The average cost per rider in the morning is $5.75 and means that almost every ride in the morning has three and sometimes four riders in the cab. Overall, the total cost per ride, both mornings and afternoons is $6.71. A survey was conducted of the 222 registered riders, with 55 responding. Mr. McCoy stated a paper form of the report will be disseminated to the Council at a later date.

M/S Hartnett/Ruskin to approve Task Order No. 1 with Amber Technologies & Consulting for providing additional professional consulting services for the Redwood Shores Residential Taxi Shuttle Program, in an amount not to exceed $25,308 for the next full year;

The motion passed by a unanimous voice vote by those present with Council Member Jordan and Vice Mayor Ira absent. MINUTE ORDER 02-135

B. Housing and Traffic Demand Impacts of Non-Residential Development;

Recommendation:
City Council to determine whether to authorize a Housing Alternatives Study as outlined in the staff report;

Council Member Ruskin requested that the item be continued to the next meeting due to the fact that Kaiser had only one day to respond to their name being mentioned in the report.

Community Development Director Liedstrand stated the delay would not impact any existing projects.

8:08 P.M. - Council Member Jordan arrived

M/S Ruskin/Howard to continue this item to the meeting of June 3, 2002. The motion passed by a majority voice vote by those present, with Council Member Jordan abstaining (arrived after discussion) and Vice Mayor Ira absent.
MINUTE ORDER 02-138

8. MATTERS OF COUNCIL INTEREST -

8:15 P.M. - Vice Mayor Ira arrived

B. Council Member Jordan - after receiving Mayor Claire's assessment of the oral communications and Council consensus regarding an appeal process, Council Member Jordan made her statements on the topic. She stated that it is possible the policy is not applicable in Redwood Shores because there are no planting strips in that area. She further stated that if a canopy type effect were to be achieved in Redwood Shores, it would in effect, shade the entire house. She stated that at a minimum, the policy should be reviewed and that some residents would like an appeal process.

Robert Sapeka stated several concerns such as residents not being regarded and that planting would be directly in front of the house. He further questioned why Council would want to force a resident to have a tree if the resident opposes the idea and that an appeal process is a good idea.

Patricia Dixon stated if a tree is to be planted, she would want a substantially sized tree.

Greg Miller stated his disturbance is related to not being notified about the tree planting. He stated that a tree in the middle of his lawn is not going to be an improvement.

Carol Baranchini stated that the tree to be planted would be placed along with her two existing trees. She further stated she has already removed a tree on Barkentine that was tilting and does not need another one in that area.

Doug Eckles likes trees but stated the planting should be on a case by case basis and looked at in relationship to location.

Consensus by Council was to not go forward with the tree planting at this time, and to agendize the item for discussion and possible action at a later date.

10. WRITTEN COMMUNICATIONS - None

8:55-9:10 P.M. - Recess

11. PUBLIC HEARING -

A. GID 1-64 Development Agreement Extension:

Senior Civil Engineer Chang stated that the purpose of the item is to receive public input and direction from Council on the concept of the structure for the new committee. He further stated that no approval of legal documents is being sought at this time. He stated that the concept for extending the development agreement is to be discussed at this time for 2002-2005. He continued to explain the background on the subject.

Mr. Chang stated the new proposal for a committee management structure would be comprised of one member from Redwood Shores Owners Association, one member from Redwood Shores Business Center Association, one member from Redwood Shores Homeowners Association, one developer and two City staff members.

Council asked various questions regarding the sunset clause

Mayor Claire opened the public hearing.

Patricia Dixon stated that Terry Anderlini and the Board did vote to support the restructuring of the GID funds. She further stated, as a resident, that she was told there is not developer at this time and that she would like to see two or three residents of Redwood Shores on the Board. She further stated that they would like to have Shore widened.

Don Warren, Chair of GID 1-64, recommended the agreement go to five years.

M/S Ruskin/Ira to close the public hearing. The motion passed by a unanimous voice vote.

M/S Jordan/Howard to accept the staff recommendation without the sunset clause. The motion passed by a unanimous voice vote. MINUTE ORDER 02-136

B. Appeal of a Planned Development Permit at 747 Southview Way;

Principal Planner Passanisi described the project and showed various slides to explain the project.

Mayor Claire opened the public hearing.

Dale Koop stated that some of the zoning plan requirements have been met; however, there are many that have not been met. He pointed out that an environmental impact report was not provided to address issues involving the underground spring, water drainage and runoff; and that the lot line adjustment was not approved by the San Mateo County Board, but is scheduled for consideration on July 17. He stated it is premature to approve the project until this necessary lot line issue is concluded. Other concerns brought up by Mr. Koop included those related to roadway widening beyond the current roadway and the size of the proposed house in relation to the area.

Phil Leadbetter stated that he and his family have lived on Southview and have maintained the street for 30 years. He stated that the road must be widened or maintained in such a way that ambulance and fire service is available. He further stated there is currently a bottleneck and overgrown brush in the area and that the residents should not pay the road.

Fred Herring, Project Architect of the project, detailed the process that had been followed. He stated the house will not seem any larger than other houses in the area because it is very carefully related to the ground. He described the relationship of the structure to the existing neighborhood and addressed all points made by the appellant.

Stephen Powell stated that residents in the area are left without a jurisdiction taking responsibility and asked if any study had occurred regarding the capacity of Southview Way.

Susan Hunter stated her issue is waterlines and that she has tried to obtain a waterline for sometime. She stated her question is how the construction vehicles can travel and park in the area.

Fred Herring stated that the agreement states that the vehicles will be parked on the property site itself.

Ruth Leadbetter stated that the hydrant required to build her home does not benefit her property. She stated that her family cannot continue to maintain the road and asked that Council consider the heavy equipment and trucks that will travel on the road. She asked that the issues be considered before approving the project.

Dale Koop asked Mayor Claire about a letter addressed from Woodside and responded that the agreement was obtained by all parties and then the applicant changed it and resubmitted it without Mr. Koop's approval.

M/S Howard/Hartnett to close the public hearing. The motion passed by a unanimous voice vote.

Council commented and asked various questions about the project. Council comments suggested exploring how the residents might work together toward obtaining water service and road improvements and that the project conforms to City regulations.

A staff person from the Town of Woodside explained that Redwood City had been determined as a designated water service provider for that area.

M/S Ira/Hartnett to uphold the decision of the Zoning Administrator to approve the Planned Development Permit and findings. The motion passed by a unanimous voice vote. MINUTE ORDER 02-137

8. MATTERS OF COUNCIL INTEREST (Continued) -

C. Council Member Howard - Council Member Howard stated that she along with Council Member Pierce and City Manager Everett traveled to Sacramento on a venture coordinated by a group called LOCAL (Leave our Community Assets Local). She stated that a coalition of the League of California Cities, the California State Association of Counties, and the California Special Districts Association lobbied and dialogued with various elected officials. Discussion evolved regarding proposed cuts to healthcare as it relates to the County; Redevelopment and Special District budgets; vehicle license fees and booking fees.

12. BOARDS, COMMISSION AND COMMITTEE REPORTS - None

13. CLOSED SESSION - No action to report.

14. ADJOURNMENT - 11:00 p.m.

M/S Ira/Jordan to adjourn until the next regular meeting of June 3, 2002. The motion passed by a unanimous voice vote.

Respectfully submitted,

Patricia S. Howe, CMC
City Clerk