REGULAR MEETING
JULY 1, 2002
7:00 P.M.

The City Council Meeting and Redevelopment Agency Meeting were called to order simultaneously. The Redevelopment Agency Meeting began immediately following the Consent Calendar (Section 7 of the agenda).

1. CALL TO ORDER – 7:02 p.m.

2. ROLL CALL

Council Members Present: Hartnett, Jordan, Pierce and Ruskin (Presiding)

Council Members Absent: Howard, Vice Mayor Ira and Mayor Claire

Staff Present: Public Works Services Director/Assistant City Manager Ingram, City Clerk Howe, City Attorney Yamamoto, Assistant City Attorney Brower, Assistant to the City Manager Gonzalez, Police Chief Bolanos, Public Works Superintendent Rosas, Planning and Redevelopment Manager Church, Human Resources Director Rivera-Pen~a, Parks, Recreation and Community Services Superintendent Hover, Parks, Recreation and Community Services Manager Chin
Volunteer Balsamo

3. PLEDGE OF ALLEGIANCE - Ira Ruskin, Council Member

4. INVOCATION - Dennis Logie, Sequoia Christian Church

5. SPECIAL ORDERS OF THE DAY - None

6. ORAL COMMUNICATIONS

Pete Hughes spoke on behalf of Casa de Redwood, thanked the City Council for the double-paned windows installation that will provide cooler summer days and warmer winter days. He congratulated the Council and staff for putting in the time and effort that produce such results.

7. CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Council Member or Citizen so requests, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda.

Council Member Ruskin stated that Item 7.1D requires five votes and will be removed from the agenda and continued to July 15. He further stated that Item 8C was continued for consideration in the context of the budget session.

M/S Jordan/Hartnett to waive reading of the Consent Calendar except the ordinances by title, adopt the resolutions and the ordinances, and approve other items.

7.1 Section – Motions

A. Motion to approve the Minutes of the meeting of June 3, 2002 and the last meeting of June 10, 2002;
MINUTE ORDER 02-164

B. Motion to accept the Grant Deed for fee title of Davit Lane Parcel (Lot C-101 @ Redwood Shores), and, direct the City Clerk to accept on behalf of the City, said Grant Deed pursuant to Resolution No. 10944, adopted December 5, 1988, and to record a certified copy of this Resolution and Minute Order in the Office of the San Mateo County Recorder;
MINUTE ORDER 02-165

C. Motion to accept the improvements for the Main Library Mobile Compact Shelving Project, completed by Yamada Enterprises of Huntington Beach, California and authorize the release of bonds (Yamada Enterprises);
MINUTE ORDER 02-166

D. Motion to authorize the purchase of various sized meters from Invensys (formerly “Sensus”) Metering Systems of Placentia, California in the not to-exceed amount of $130,000; and Waive the bidding requirements of the City of Redwood City Code, Chapter 2, Article 7, Section 2.76 by affirmative vote of at least five members of City Council on the grounds that strict compliance with the bidding requirements would not serve the public interest;

This item was continued to July 15.
MINUTE ORDER 02-183

E. Motion to authorize the purchase of sanitary sewer system supplies for FY 2002-2003 from Weco Industries for $57,994.30;
MINUTE ORDER 02-167

F. Motion to authorize the purchase of utility systems materials from Roberts & Brune Co. of Redwood City, CA in the amount of $193,677.72;
MINUTE ORDER 02-168

G. Motion to approve the purchase of one Xerox Document Center 460 copier for the Fair Oaks Community Center;
MINUTE ORDER 02-169

H. Motion to approve the Landscape Maintenance Agreement with Pacific Shores Development, LLC, a Delaware limited Partnership (PSD) in lieu of the creation or assumption of the Seaport Boulevard Landscape Maintenance District, for the maintenance of the landscape improvements along Seaport Boulevard as depicted on the attached map (Pacific Shores Development, LLC);
MINUTE ORDER 02-170

I. Motion to approve the contract documents and authorize the award of contract for the 2001-2002 Slurry Seal Project to the lowest responsible bidder, American Asphalt Repair & Resurfacing Co., Inc. of Hayward, California, for their bid of $311,935.50 (American Repair & Resurfacing);
MINUTE ORDER 02-171

J. Motion to accept the bid and approve the purchase of the 2002-2003 Asphalt-Concrete Materials Purchase to Graniterock of Redwood City, CA in the amount of $178,098.00;
MINUTE ORDER 02-172

K. Motion to award the bid and execute Agreement with First Serve Productions of Danville, California in the amount of $15,300 for the resurfacing of the tennis courts and replacement of the nets and straps at Mezes and Dolphin Parks;
MINUTE ORDER 02-173

L. Motion to enter into an agreement with Claims Management, Inc. (CMI) to act as third party administrator for the City’s self-insured worker’s compensation program effective July 1, 2002;
MINUTE ORDER 02-174

M. Motion to execute a renewal to the agreement with South Bayside Systems Authority for the provision of accounting and information technology services for FY 2002/03;
MINUTE ORDER 02-175

N. Motion to approve an agreement for Delegation of Project Management Authority between the Redevelopment Agency of the City of Redwood City and the City of Redwood City; and to approve an agreement with DES Architects & Engineers for the preparation of construction documents for the Restoration of the Historic Courthouse Project, and authorize Phase I of the work in an amount not to exceed $54,000 (DES);
MINUTE ORDER 02-176

7.2 Section – Resolutions

A. RESOLUTION 14451 DECLARING COMPUTER EQUIPMENT TO SURPLUS PROPERTY AND AUTHORIZING TRANSFER OF EQUIPMENT TO REDWOOD CITY EDUCATION FOUNDATION;

B. RESOLUTION 14452 OF THE CITY OF REDWOOD CITY AMENDING THE JOINT EXERCISE OF POWERS AGREEMENT FOR THE SOUTH BAYSIDE WASTE WATER MANAGEMENT AUTHORITY (Change of fiscal year of the South Bayside Waste Management Authority);

C. RESOLUTION 14453 OF DETERMINATION OF PROPERTY TAX EXCHANGE FOR A PROPOSED LAND REORGANIZATION BETWEEN THE CITY OF REDWOOD CITY AND THE COUNTY OF SAN MATEO PURSUANT TO THE PROVISIONS OF THE CALIFORNIA CONSTITUTION AND THE REVENUE TAXATION CODE;

7.3 Section – Claims and Warrants

A. Reject the claims of Brunilda Clark claim no. 1988, claim of E. M. Ramsey claim no. 2012, claim of Jeremy Curd claim no. 2020, claim of Jean Brugh claim no. 2021 and claim of Mary Bernhardt claim no. 2022 as submitted;
MINUTE ORDER 02-177

B. Approve warrants dated through July 1, 2002 and usual and necessary payments through July 15, 2002; MINUTE ORDER 02-178

7.4 Section – Ordinances (2nd Reading) None

RECESS TO THE REDEVELOPMENT AGENCY MEETING

REDEVELOPMENT AGENCY MEETING (SEE SEPARATE MINUTES)

ADJOURN THE REDEVELOPMENT AGENCY MEETING

RECONVENE THE REGULAR COUNCIL MEETING

8. STAFF REPORTS

A. Fiscal Year 2001/2002 Appropriations Revisions;

Financial Services Director Ponty explained that this is the second and final budget amendment for fiscal year 2001/02 with 14 recommended line item amendments. He stated that three of the items have received new revenue sources and ten items have been reviewed by Council. In all cases, sufficient funds are available without jeopardizing the City’s financial position.

M/S Hartnett/Pierce to introduce an ORDINANCE APPROPRIATING SPECIFIED AMOUNTS FROM DESIGNATED UNAPPROPRIATED FUND BALANCES TO SPECIFIED APPROPRIATIONS, CANCELING CERTAIN APPROPRIATIONS, AND TRANSFERING SPECIFIED AMOUNTS FROM DESIGNATED APPROPRIATIONS TO OTHER SPECIFIED APPROPRIATIONS;

The motion passed by a unanimous roll call vote by those present.
MINUTE ORDER 02-179

B. Renewal of Workers’ Compensation Excess Insurance Policy;

Human Resources Director Rivera-Pena explained that because the City is self insured, the first $350,000. of a workers compensation injury is paid by the City, any remainder is covered through excess insurance coverage. She stated that there is a substantial increase between last year’s and this year’s premium. She further stated the reasons for the 241% increase in premiums are due to medical costs increase, AB 749 increased benefits to injured workers, and post-September 11 created substantial losses prompting insurance companies to leave the market.

Ms. Rivera-Pena stated that other options were explored including entering into a Joint Powers Agreement (JPA) where costs are shared with a group of cities or going in as a group to purchase insurance. While in the long term, savings are realized with these methods, additional third party fees would be incurred and the comparison for group purchase would be $154,000. vs. $122,000. It is recommended that the JPA be considered as a future option so as to not be as impacted by the September 11 event.

M/S Hartnett/Jordan to approve the renewal of the City’s excess workers’ compensation insurance policy with Employers Reinsurance Corporation effective July 1, 2002;

The motion passed by a unanimous voice vote.
MINUTE ORDER 02-180

C. Water System Operator Certifications Incentive Program;

Recommendation:
Motion to approve the Water System Operator Certifications Incentive Program, contingent on final City Council adoption of the Fiscal Year 2002/2003 budget;

This item was continued for consideration during budget hearings.
MINUTE ORDER 02-181

D. Final Report – Redwood City Water Use Forecast 2000 to 2020;

Public Works Services Director Ingram stated the purpose of the report is to provide a base of information that is both tested in terms of methodology and reliable in terms of forecasting so Council has a solid base of information to make future decisions. He stated that the report fitting into the bigger picture involves acceptance of the report and having staff incorporate the forecasts into the various documents that guide planning and policy making in the City. He continued to demonstrate his points utilizing a PowerPoint presentation.

M/S Hartnett/Pierce to review and accept the Final Report – Redwood City Water Use Forecast 2000 to 2020 prepared by consultant John Whitcomb, PhD; and to set July 15, 2002 as the date of the Public Hearing for the purpose of adopting a resolution amending the Redwood City Urban Water Management Plan;

The motion passed by a unanimous voice vote by those present.
MINUTE ORDER 02-182

9. WRITTEN COMMUNICATIONS –

A. Recycled Water Project - information only;

Public Works Services Director Ingram gave an update on the recycled water project for private and public landscaping and industrial use. He stated that the staff and consultant team has refined the various alternatives to what is called the greater Bayfront area as well as the central Redwood City area. Eight different alternatives have been studied for configurations of projects to deliver different levels of water. Mr. Ingram explained four examples that exhibit various levels of range of offset demand on regional supplies that this project could provide to deal with the shortage forecast.

No action required.

10. PUBLIC HEARING – None

11. BOARDS, COMMISSION AND COMMITTEE REPORTS – None

12. MATTERS OF COUNCIL INTEREST -

12. A. Legislation (information only) - This sub-section involves possible discussion of City Position on Proposed Legislation Described in the League of California Cities Priority Focus Bulletin No. 23-2002, No. 24-2002 and No. 25-2002. Council may direct staff to act on positions taken by Council. (Copies of League of California Cities Priority Focus available in City Clerk’s Department).

12.B. Council Member Pierce stated that Redwood City was recently host to the National Academy of Sciences and data was presented regarding youth development. Some findings were made and discussed with local community groups, both providers of programs and policy people, the National Academy of Sciences and the Department of Medicine. The topics have important ramifications for programs that Redwood City will consider. Ms. Pierce emphasized the importance of partners and Redwood City 2020 being present for this event.

13. CLOSED SESSION – No action to report.

14. ADJOURNMENT – 7:48 p.m.

M/S Jordan/Hartnett to adjourn until the regular Council meeting of July 15, 2002 in memory of Angela Ferrante Territo, resident of Redwood City for 48 years, died at the age of 88. Ms. Territo was the mother of Paula Uccelli and Marilyn Territo and her extended family will miss her spirit and generosity. She will be missed by members of the Native Daughters of the Golden West.

Adjournment in memory of Ivan Allain, legendary football coach of Sequoia High School, died at the age of 74. His teaching career began at Sequoia High in 1957 and he took the head coaching position in 1970 until 1986. Mr. Allain was also known for his generosity and good will.

Respectfully submitted,

Patricia S. Howe, CMC
City Clerk

REDEVELOPMENT AGENCY MEETING (SEE SEPARATE MINUTES)