Special Events Permit

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Instructions

Temporarily closing a portion of any commercially zoned street or more than one block or intersection of a residential street, encroachment of any kind on any city street or sidewalk, or use of city owned property must be approved by resolution of the City Council. The Police Department is the contact agency for the City in these events.

The following paragraphs contain information regarding the process of obtaining the permit, including the information that you must provide to the Police Department. You will be notified if additional items will be necessary.

  1. Event Application: The applicant must complete and sign an Event Application [PDF].
  2. Course Control: Those portions of the event taking place in the public right-of-way shall occur in a manner and shall be limited to that area designated by the Police Chief. Should the Chief of Police determine that the provision of police officers is required for the control of traffic in connection with said event, the applicant agrees to reimburse the City for costs associated with the event. Additionally, the applicant is required to provide security at the event meeting with the approval of the Chief of Police.
  3. Insurance: The permittee shall provide City proof of commercial general liability insurance or self-insurance coverage for any and all activities permitted hereunder in the amount of $1,000,000 per occurrence and $2,000,000 aggregate, naming the City, its City Council, commissions, committees, boards, officers, employees, volunteers and agents (collectively “City-insureds”) as insureds or additional insureds. If the City-insureds are covered as additional insureds, the Permittee shall provide endorsements to the policy which shall provide that (i) said insurance shall be primary insurance with respect to the City-insureds, (ii) apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insured’s liability (cross liability endorsement), and (iii) name the City-insureds as additional insureds. Permittee shall furnish evidence of such insurance coverage in a form satisfactory to City at least ten (10) days prior to commencement of the event.
  4. Damage to Public Property: The Permittee shall reimburse City for costs of any damages to City-owned property in the reasonable vicinity of the designated route, caused by or arising out of the conducting of the event permitted hereunder, or the acts or omissions to act, of persons participating in said event. All signs or other markings placed in or upon public property, including the public right-of-way in connection with the event shall be removed immediately following said event.
  5. Compliance With Laws: Permittee shall comply with all appropriate and applicable rules, regulations, and laws in connection with the conducting of said event or any and all activities associated therewith. This permit shall be in addition to all other permits that are or may be required for conducting the event or any associated activity.
  6. Hold Harmless: Permittee shall assume the defense of and indemnify and save harmless the City, its City Council, officers, boards, commissions, employees, volunteers, and agents from all suits, actions, damages, or claims to which the City may be subjected to, of any kind or nature whatsoever, resulting from or arising out of the performance or failure to perform of Permittee hereunder, or otherwise arising from or arising out of said event or any activities herein permitted.
  7. Notification: a. At the direction of the Police Department, the applicant shall contact all owners, residents, and tenants of all properties affected by the proposed closure or use of property regarding the proposed event. Notification shall occur no later than four weeks prior to the date of the Council meeting where the event will be proposed and voted upon.
  8. Parking: If parking is going to be prohibited within the event area parking notification signs will be required to be placed 72 hours prior to the event.
  9. Restroom Facilities: The applicant shall provide adequate, temporary, restroom facilities at no expense to the City.
  10. Vendor Permits: If food and beverages are to be sold, appropriate permits shall be obtained from the City.
  11. Clean-up: A clean-up crew from your organization will clear the area of any residual debris generated from the event.